Materials Coordinator

Materials Coordinator

Townsen Memorial Hospital is looking for a Materials Coordinator to join our hospital in Houston, TX 77072.

The Materials Coordinator is responsible for ensuring that the facility is properly stocked with all supplies by implementing, measuring, and directing supply chain activities within the operating room / surgical services. The Materials Coordinator is primarily responsible for supporting OR operations through inventory management and fostering a collaborative environment between the supply chain and the clinical surgical services team members.

Essential Functions :

• Lead the facility's operating room needs to include requisitioning, inventory controls, instrument acquisition, and supply optimization
• Effectively cultivates relationships with physicians, clinicians and hospital vendors
• Sources vendors and products to locate specialized equipment, supplies and services as requested by the medical staff and approved by the administration team
• Coordinates the placement of purchase orders in a timely manner when requisitioned by various departments
• Continually communicates with the Operating Room Manager / Team Lead regarding special procedure requirements and works with the clinical staff in various departments to establish appropriate Min / Max Inventory Levels for all supplies
• Verifies accurate pricing when orders are placed and confirms that accurate pricing is reflected on the corresponding invoice; works in collaboration with accounting to ensure correctly priced invoices are paid and others with discrepancies are corrected timely
• Verifies that packing slips and purchase orders have been reconciled according to policy and addresses any discrepancies with the vendor in a timely fashion
• Proactively reviews schedules and patient census to foresee any unusual high or low demand of supplies and orders accordingly
• Reviews files and records regarding orders and back orders at specific intervals to ensure timely delivery and to determine delays, making product end users aware of same
• Monitors and compares supply prices and demonstrates an understanding of how cost-effective purchasing choices can affect the facility's financial bottom line; searches at regularly intervals the best priced items and possible need to make vendor changes
• Record and assess all materials quality, movement, and expenditure; ensures all equipment / instruments that leave the facility are logged and properly returned timely
• Prepare and file detailed records on procurement activity, quantity, and vendors
• Maintains files in accordance with Hospital Policy and Procedures
• Maintains records of warranties and contracts with vendors
• Maintains supplies and records for bio-hazardous waste management
• Performs other related duties as assigned to support the hospital

Knowledge, Skills, and Abilities :

Education and Experience :

Townsen Memorial Hospital is an accredited network of facilities with an emphasis on emergency care, outpatient surgery, and diagnostics and imaging. Our core mission is to provide compassionate, evidence-based patient care to those we serve. At Townsen Memorial, we encompass diversity, dignity, and inclusiveness as a reflection of our core values. Townsen Memorial is committed to driving cutting edge healthcare to our patients, our communities and each other.