Administrative Assistant - Full-Time (In-Office)

Job Description

Job Description

Administrative Assistant – Full-Time (In-Office)

Rate : $19.00 – $23.00 per hour (based on experience)

Health, Dental, and Vision Benefits Available

Senior Helpers Maine LLC – Bangor, ME

Senior Helpers Maine LLC is seeking a reliable, people-focused, and detail-oriented Administrative Assistant to support our growing home health agency. This vital role ensures smooth daily operations and serves as a key point of communication between our office team, caregivers, and patients. The ideal candidate is organized, professional, responsive, and enjoys working in a fast-paced yet supportive, mission-driven environment that makes a meaningful impact in the community.

Primary Responsibilities :

• Answer and manage incoming phone calls, emails, text messages, and voicemail in a prompt and professional manner
• Assist with caregiver scheduling, shift coordination, and relaying updates to field staff and patients
• Send and receive faxes and secure emails (including medical documentation and physician communication)
• Maintain accurate documentation, digital files, and data entry in agency systems (AxisCare or similar scheduling platform)
• Assist with office inventory management — supplies, medical kits, forms, PPE, and patient materials
• Prepare and mail letters / notices to staff and patients as needed
• Provide general administrative support including filing, organizing patient charts, printing, and scanning documents
• Support the Administrator with special projects and compliance-related tasks as assigned

Qualifications :

Schedule & Work Environment :