Job Appointment : Full-Time
Typical Schedule : Monday - Friday 8 am - 5 pm, alternate schedule may be available after probation.
Work Location : This is a supervisor position. All manager and supervisor positions will be expected to report to their worksites full time. Alternate schedules may be available, but the typical work schedule is Monday through Friday, with occasional after-hours work required to support critical projects or address system issues. Remote workdays remain an option, to accommodate travel, or occasionally focus on major work projects. In-Person work to be conducted at The Portland Building, 1120 SW 5th Ave, Portland, OR 97204. Remote work must be performed within Oregon or Washington. For more information, click here .
Benefit : Please check our benefits tab for an overview of benefits for this position
Language Pay Premium Eligible : This position is or may be eligible for Language Pay Differential for qualifying employees (Include this for classifications identified as eligible or if bureau requests languages)
Application Material : Please click APPLY to submit your application via the City of Portlands online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary :
The City of Portlands Bureau of Human Resources is seeking an experienced and detail-oriented Payroll Supervisor to oversee payroll operations for a workforce of more than 9,000 employees represented by 18 bargaining units . This position plays a critical role in ensuring employees are paid accurately and on time, whilemaintainingcompliance with all applicable federal, state, and local laws, union contracts, and administrative rules.
The Payroll Supervisor provides leadership and direction to the payroll team, manages payroll policies and procedures, and partners with internal and external stakeholders to resolve complex payroll and accounting issues. This position also contributes to the Citys financial integrity by supporting audits, preparing reports, and ensuring payroll processes align with accounting standards.
The Bureau of Human Resources has a supportive and diverse workforce that values teamwork and strives for high-quality service through knowledgeable, helpful, and responsive interactions with its customers. The Payroll Supervisor is expected to have a high-level attention to detail, be a payroll expert, and be an active contributor to the Bureau of Human Resources team. This is an exciting opportunity for the right candidate to bring their expertise to influence positive change for the City of Portland and its employees.
As the Payroll Supervisor, you will directly contribute to the Citys ability to serve the community by ensuringaccurateand compliant payroll for more than 9,000 dedicated employees. This is a dynamic leadership opportunity to influence payroll practices, strengthen accountability, and support an engaged and diverse workforce.
As a Payroll Supervisor, you will :
Supervise payroll staff, including assigning work, providing coaching and performance feedback, and ensuring cross-training and professional development.
Oversee end-to-end payroll processing for the Citys 9,000 employees, ensuring timeliness, accuracy, and compliance with multiple collective bargaining agreements.
Interpret , apply, and ensurecompliance with federal and state labor and tax laws, City administrative rules, and court-ordered deductions (e.g., garnishments, levies).
Review and approve complex payroll transactions, including off-cycle checks, ACHreversalsandaccounting transactions.
Develop, implement, and update payroll policies, standard operating procedures, and process documentationthat adhere to applicable payroll accounting standards.
Collaborate with bureaus, employees, accounting staff, auditors, and external agencies (IRS, Oregon Department of Revenue) to resolve payroll and tax-related inquiries.
Prepare and review payroll reports, including audit schedules and public reporting requests.
Support system testing, upgrades, and process improvements in coordination with the Citys enterprise business solutions (EBS) team.
Ensure internal controls and compliance standards are met to safeguard payroll accuracy and financial accountability.
Virtual Zoom Meet & Greet Opportunity
Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.
October 14, 2025
12 : 00 PM Pacific Time (US and Canada)
Join Zoom Meeting
https : / / us06web.zoom.us / j / 86572820405
Meeting ID : 865 7282 0405
Have a question?
Contact Information :
TroyLynn Craft
Senior Recruiter
The following qualifications are required for this position :
Exper ience in managing full-cycle payroll processing and utilization of an enterprise payroll software module (i.e. SAP, Oracle, Workday, etc ) including the following : all payroll activities required to calculate net pay; all withholdings and deductions; administration of third-party payments and reconciliations, including state pension programs; submission of tax filings and payments; generation of paychecks and electronic funds transfers; preparation of audit schedules; and W-2 generation.
Experience effectively managing the work of a team and s trong leadership skills with the ability to motivate and develop staff.
Ability to interpret and apply collective bargaining agreements in payroll operations.
Ability to use a nalytical and problem-solving skills to evaluate payroll issues and recommend solutions.
Ability to effectively communic ate and provide excellent customer service skills when working with employees, managers, business partners, auditors, and external agencies.
Knowledge of enterprise payroll / HRIS systems (experience with SAP highly desirable).
Applicant must also have :
Bachelors degree in Accounting , Business, Finance, or Human Resources
AND
3 years of progressively responsible experience in a public agency, working in payroll and accounting, with a minimum of 2 years of experience in a supervisory role.
Although not required, you may have one or more of the following :
8 years of progressively responsible experience in full-cycle payroll, including at least 5 years in a supervisory or lead role.
STEP 1 : Apply online between October 6 - 20, 2025
Optional Application Materials :
Application Tips :
Step 2 : Minimum Qualification Evaluation : Week of October 20, 2025
Step 3 : Establishment of Eligible List : Week of October 27, 2025
Step 4 : Selection (Interview) : November
Step 5 : Offer of Employment
Step 6 : Start Date :
Click here for additional information regarding the following :
Recruitment Process - Work Status
Equal Employment Opportunity
Veteran Preference
ADA, Pregnancy, and Religious Accommodations
An Equal Opportunity / Affirmative Action Employer
Compensation details : 109844.8-155521.6 Yearly Salary
PI5971392f3040-29952-38721149
Required
Preferred
Job Industries
Payroll Supervisor • Portland, OR, United States