Terms of Reference : Head Office Construction Interior Designer

AATF is a not-for-profit African led technology- transfer organization that provides farmers in Sub- Saharan Africa (SSA) with practical technology solutions to overcome farm productivity constraints. Founded in 2003, AATF is driven by the vision of a prosperous, resilient, food and nutrition-secure Africa, where smallholder farmers livelihoods are transformed through agricultural innovations.

AATF Head Office Construction Project

AATF plans to construct its Headquarters in Nairobi. The management would like to engage a qualified Individual Consultant to the role of Interior Designer to provide interior design services.

In line with industrys best practices, the Interior Designer ensures that the building interiors, fit outs and finishes are comprehensively detailed for ease and accuracy of construction. Further, the interior Designer will be in charge of regular supervision of all interior design aspects of the project from start to finish.

1. Overall Role of Interior Designer

Working directly under the Project Managers Architect (Lead Architect), the Interior Designer will oversee the day-to-day execution of Interior Design aspects of the project, ensuring that milestones are met within the agreed timelines, budgets are adhered to, and quality standards are maintained. S / He will also ensure that there is harmony in the drawings from all consultants to avoid conflicts during construction.

The duties of the Interior Designer will include the following :

• Consulting with the client and site visits to develop the brief, analyze space availability, design needs and the purpose of the space.
• Attending client meetings to understand the design needs and client preferences regarding interior styles and colors; completion of the Clients Interior Design brief.
• Creating initial design sketches, color themes, mood boards, and ideas based on client requirements and space availability.
• Getting approval from the client before creating CAD designs, detailed designs, construction working and shop drawings.
• Identifying specialist interior sub-contractors and vendors to implement design ideas, such as Carpenters, Painters, Plumbers, Electricians and Artists
• Overseeing the buying process of all raw materials and items required to complete the project
• Arranging client visits and keeping everyone involved in the project appraised of its progress
• Ensuring project completion within the allocated budget and timeline.

2. Detailed Design and Tender Action

Based on the submission drawings to the County, the Interior Designer will produce tender drawings for the building interiors, including detailed designs and construction specifications. Such construction working drawings, shop drawings and specifications, must be harmonized with all other consultants outputs, including the architects Details, the QS Bills of Quantities, Service Engineers Drawings and Specification, and landscape Architects Drawings and specifications, among others.

Item D escription

C onstruction Detail D rawings Provide detailed constructioninformation (comprehensive set of working drawings for building interiors, fit-outs, to be approved by the PMs Lead Architect), including material specifications and installation instructions, to aid the tendering and construction process.

3. Construction Supervision

The Interior Designer plays a pivotal role in supervising the construction phase, ensuring that allaspects of interior architecture are delivered according to the construction details, shop drawings and specifications

Contract Administration Working under the Lead Architect from the Project Managers team, the interior Designer will oversee execution of all interior design components of the project of the construction contract, ensuring that all work is carried out according to the contract terms. Report on the construction process of the project interiors, process and quality to Lead Architect.

Site Visits Conduct regular site visits to inspect progress, ensure adherence to quality standards, and address any arising issues on site in consultation with the Lead Architect.

4 . Completion of works

Item D escription

Completion of Works With specific reference to interior works, oversee the contract close-out process, including final inspections, snag lists, and ensuring any defects are remedied.

A s Built D rawings Under the Supervision of the PMs Lead Architect, prepare and provide the client with as-built drawings detailing the final construction.

5. Application Requirements

Interested Individual consultants / consultancy firms are expected to submit the following :

A . Technical Proposal ( N ot more than 30 Pages excluding annexes / attachments )

B . Professional Fees Proposal

6. Application Submission

Interested applicants should send their proposal (Technical and Financial) together with other supporting documents to the Procurement Office through Procurement@ by COB 5 th August 2024 with the subject head HOPC INTERIOR DESIGNER .

7. Terms and conditions of the proposal

AATF reserves the right to request new or additional information regarding each service provider and any individual or other persons associated with its project proposal. AATF reserves the right not to make any appointment from the proposals submitted.

Service providers shall not make available or disclose details pertaining to their Project proposal with anyone not specifically involved, unless authorized to do so by AATF. Service providers shall not issue any press release or other public announcement pertaining to details of their project proposal without prior written approval.

AATF Service providers are required to declare any conflict of interest they may have in the transaction for which the tender is submitted or any potential conflict of interest. AATF reserves the right not to consider further any proposal where such a conflict of interest exists or where such potential conflict of interest may arise.

8. Confidentiality statement

All data and information received from AATF for the purpose of this assignment are to be treated confidential and are only to be used in connection with the execution of these Terms of Reference. All intellectual property rights arising from the execution of these Terms of Reference are assigned to AATF.

Only successful candidates will be contacted .

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