MANAGEMENT ANALYST

Management Analyst

The City of Jurupa Valley seeks a motivated and adaptable team player to join the Public Works Department. The Administrative Services Division of Public Works is responsible for a range of financial, administrative, and analytical tasks to support the department's operations. The Management Analyst will be primarily assigned to support the administration of the City's engineering plan check process, establishment and modification to Landscape and Lighting Maintenance Districts (LLMD) and Community Facilities Districts (CFD), traffic engineering, and capital improvements. The duties include preparing land development staff reports, procurement and managing contracts, budget and financial reporting, data analysis and program recommendations, supporting the plan check process and customer service, and serving as a liaison between departments. The ideal candidate will manage, review, and prepare LLMD and CFD reports. The role requires analytical, problem-solving, and interpersonal skills and exceptional attention to detail. If you possess a growth mindset and would enjoy being part of a team focused on outstanding customer service, the Management Analyst position is an excellent opportunity for you.

Under general supervision, performs a full range of routine to complex, responsible, and varied professional, analytical, financial, systems, statistical, programmatic, management, policy and / or other administrative analysis duties in providing highly responsible staff support within the organization; develops, presents and implements plans, programs and recommendations for the City Council, City Manager, City departments, advisory committees and commissions, as well as agencies independent of the City; provides staff support to upper level management; and performs other related duties and responsibilities as required.

Management Analyst - This is the entry-journey level class within the Management Analyst series. This class is typically used as an entry level professional class in which an incumbent develops and evolves into full journey level work. Incumbents may initially have limited related work experience. This class is distinguished from the Senior Management Analyst by the performance of the more routine tasks, while the senior level performs more complex duties. An incumbent in this class is expected to carry out general administrative assignments and works closely with management personnel on all matters which involve policy decisions, interpretation, and complex organizational matters. Initiative is required in conducting thorough research, and in making appropriate and sound recommendations to upper management

Receives general supervision from Department Head, and or Senior Management Analyst as assigned.

Essential duties and responsibilities may include, but are not limited to, the following :

• Performs a variety of professional-level organizational, planning, management, operational, financial, systems, legislative analysis, public information, special events, and community outreach duties in support of projects, programs, and activities.
• Prepares, develops, monitors, and administers various departmental and program budgets; prepares preliminary budget estimates; performs financial forecasting and planning; recommends revenue and expenditure adjustments; prepares budget reports for review by management.
• Participates in the administration of programs on behalf of City Departments; implements program under established procedural direction; coordinates with assigned teams and areas of responsibility; reviews and monitors financial reports; assists in preparing and managing program budgets in support of City and Departmental goals; performs research and collects data to formulate analyst reports.
• Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for assigned programs.
• Establishes and maintains internal control procedures and ensures that accounting standards are met.
• Coordinate public events designed to increase community engagement.
• Assists in the research, development, monitoring, and reporting of grants and alternate funding sources; ensures compliance with federal, state, and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices.
• Authors management, operational, staff, legal, regulatory, and financial reports; presents reports to the City Council and other boards, committees, and commissions.
• Serves as a liaison and represents the department and City to the public, media, and various regulatory agencies, community groups, and other agencies; analyzes, interprets, and explains departmental and programmatic policies and procedures to various stakeholders.
• Conducts a variety of routine analytical studies by selecting, adapting, and applying appropriate analytical, research, and statistical techniques; evaluates alternatives, makes preliminary and final recommendations, and assists with the implementation of procedural, administrative, and / or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Participates in research, development, conversion, installation, and maintenance projects for department-specific applications and systems.
• Attends and participates in professional group meetings; stays abreast of new trends, technologies, and innovations in area(s) of assignment; researches emerging products and enhancements and their applicability to City needs.
• Participates on a variety of boards, committees, and commissions and represents the City to a variety of community and stakeholder groups.
• Implement and manage the City's legislative platform in coordination with the City Manager, Assistant City Manager, and consultant; interact with elected officials on legislative actions, activities, and potential funding sources; assists in drafting proposed legislation.
• Oversee the City's emergency management program, as provided through contracted services.
• Monitors changes in federal, state, and local regulations, analyzes impact, and recommends and implements policy and procedural changes after approval.
• Receives, investigates, and responds to routine problems and inquiries in a professional manner; identifies and reports findings and takes necessary corrective action.
• Performs related duties and responsibilities as required.

Knowledge of : theories, principles, and practices of public and business administration as applied to assigned operations, programs, and projects. Administrative principles and practices, including goal setting, program development, implementation, management, and evaluation. Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs. Principles and techniques of conducting analytical studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports. Public relations techniques. Principles and techniques for working with diverse groups of stakeholders both internally and externally. Principles and practices of fostering effective team interaction to ensure teamwork is conducted smoothly. Principles and practices of budget development and administration. Principles and practices of grants administration. Public agency contract administration and City-wide administrative practices. Federal, State, and local laws, regulations, and codes relevant to assigned areas of responsibility. Methods and techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned program. Methods and techniques of preparing technical and administrative reports, and general business correspondence. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Record keeping principles and procedures. Basic principles and practices of employee supervision, including work planning, monitoring, training, and evaluation (Principal level). The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. City and mandated safety rules, regulations, and protocols.

Ability to : assist in the development of goals, objectives, practices, policies, procedures, and work standards for assigned special projects and programs. Develop, implement, and manage assigned programs, projects, and activities in an independent and cooperative manner. Coordinate and oversee departmental administrative, budgeting, and fiscal reporting activities. Plan and conduct effective management, administrative, and operational studies. Analyze, interpret, summarize, prepare and present administrative and technical information and data in an effective manner. Evaluate improvements in operations, procedures, policies and provide methods, alternatives, and sound recommendations, Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Plan, organize, schedule, assign, train, review, and evaluate the work of staff, as assigned (Principal level). Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations. Effectively represent the City in meetings with other governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. Establish and maintain accurate databases, records, and files. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Demonstrate an awareness and appreciation of the cultural diversity of the community. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing. Ensure adherence to safe work practices and procedures. Operate a vehicle observing legal and defensive driving practices.

Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be : Experience - Management Analyst :