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Administrative Asst. Const. Design (Full Time, Days)

Administrative Asst. Const. Design (Full Time, Days)

NicklaushealthMiami, FL, United States
14 hours ago
Job type
  • Full-time
Job description

Job Summary

Provides clerical and administrative support to the Leader(s).

Minimum Job Requirements

  • Two to three years of Administrative Assistant or Secretarial experience required.
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

Essential Duties and Responsibilities

  • Assists Leader(s) with special projects, organizes meetings, conferences, and other special events. Performs research and analysis for related projects and specific issues.
  • Responsible for composing, typing, editing, and proofreading correspondence, reports, letters, memoranda, vendor contracts, AIA contracts, and / or other documents.
  • Prepares meeting minutes and other sensitive documents.
  • Prepares presentations, financial, and non-financial reports for the Leader.
  • Prepares project presentation binders, brochures, and pamphlets for leadership.
  • Prepares presentations, assists with AutoCAD floor plan formatting, plotting, and photoshop projects.
  • Responsible for maintaining furniture inventory lists, furnishings replacement lists, and coordinating user groups furnishings floor plans.
  • Maintains materials and finishes library in addition to hanging up?to?date project files. Responsible for labeling, dating old files, and project drawings for storage.
  • Provides clerical support in problem solving and planning as needed to ensure delivery of department's goals and objectives.
  • Edits KRONOS transactions in a timely manner and within established guidelines as demonstrated with minimal edits by payroll department.
  • Orders & maintains office supplies. Submits PO's and contracts for approval and follows up on completion or renewal. Verifies & submits invoices to be approved by the Leader(s).
  • Submits work orders to maintain appropriate phone, computer, and equipment repair and services.
  • Performs all other clerical duties such as copying, scanning, filing, faxing, and special projects as set forth by the Leader(s).
  • Maintains files and records for the Leader(s).
  • Prepares financial plans, budgets, & forecast reports for approval. Assists Leader(s) with monthly expenses and invoices.
  • Provides clerical support, greet & assist visitors, maintains calendars & vendors appointments schedule, coordinating travel arrangements & handling public relations for the Leader(s).

    • Knowledge / Skills / Abilities

  • High school education or equivalent preferred.
  • Experience with architecture or construction office preferred.
  • Able to adapt and react calmly under stressful conditions.
  • Able to set priorities and meet deadlines.
  • Abilities in prioritizing, successfully handling multiple concurrent tasks, strong problem solving skills, attention to detail, and working in a team environment.
  • Ability to work independently and flexibly with minimal supervision.
  • Ability to represent department / function in a professional, courteous, and efficient manner.
  • Ability to communicate verbally & in writing.
  • Able to maintain confidentiality of sensitive information.
  • Positive and can?do attitude.

    • (EOE DFW)

    Job : Clerical / Administrative

    Department : CONSTRUCTION-1000-944900

    Job Status : Full Time

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