The Department of Infectious Diseases is seeking a highly motivated self-starter with strong critical thinking skills and a proactive approach to problem-solving. The ideal candidate will demonstrate innovation, excellent written and verbal communication abilities, and the capacity to thrive in a fast-paced environment.
Onsite presence is required Monday through Friday, from 8 : 00 AM to 5 : 00 PM, for the first 3 to 6 months of employment.
JOB SPECIFIC COMPETENCIES
Administration Operations : Perform clerical and administrative functions within the Department. Compose formal and informal correspondence. Rotate the distribution of all incoming and outgoing correspondence for the department. Establish priorities and deadlines for completion of projects. Directs inquiries to the appropriate patient care area. Prepare meeting schedules, greet visitors, and escort them to meeting location. Maintain both the current year and a long-term year calendar for the assigned faculty. Arrange all future travel preparations, scheduling airline reservations and hotel accommodations as necessary. Ensure all travel expenditures are processed according to institutional policies and guidelines and that the respective faculty and / or staff are reimbursed accordingly.
Fiscal Activity and Financial Reporting : Prepare purchase requisitions as required for the procurement of items requested by assigned Faculty in accordance with the Institution's purchasing guidelines. Monitor and balance financial budget activity according to assigned Faculty, using complex accounting review, tracking and analysis, cost projections, status reports, and identification of potential problems.
Educational Appointments Program : Provide high level administrative support to the Program Director. Facilitate and coordinate communications with educational appointee. Work closely with the departments of Research Training Program (RTP), Graduate School of Biomedical Science (GSBS) as well as the faculty member(s) requesting the educational appointment.
Other duties as assigned.
EDUCATION AND EXPERIENCE
High school diploma or equivalent. Five years of administrative / secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity / expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.
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Senior Administrative Assistant • Houston, TX, US