Administrative Assistant I

About the Organization

Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include : generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance.

To learn more about the agency, please visit our website at : www.catholiccharitiestrenton.org. For frequently asked questions, please click here :

Req Number

CLE-25-00015

Location

CFS - Mercer, Family Growth (Hamilton)

Full-Time / Part-Time

Full-Time

Number of Openings

Category

Clerical

Description

JOB SUMMARY : Work involves a wide variety of involved clerical operations, requiring the interpretation of broad guidelines.

ESSENTIAL FUNCTIONS :

• Performs moderate level administrative functions (word processing, presentations)
• May assist with bi-weekly and hourly payroll information
• Prepares bank deposits and statements of revenue as needed
• Prepares and submits billings as needed
• Assists with statistical reporting and facilities management as needed
• Responsible for disbursement, maintenance and reconciliation of petty cash as required
• Establishes, maintains and updates the filing system
• Compiles reports; updates, checks and completes records, forms and documents
• Processes and distributes confidential and sensitive documents
• Answers phones, greets customers
• Performs other general clerical duties (typing, filing, distributing mail, etc.)
• Operates and maintains a variety of office equipment

SUPERVISORY REQUIREMENTS : possibly

Position Requirements

KNOWLEDGE / SKILLS / ABILITIES : Excellent verbal and written communication skills. Comprehensive knowledge of and skilled in office administrative procedures. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

MINIMUM QUALIFICATIONS : HS or GED + 3 years related work experience; OR 1 year of college + 2 years of related work experience. Proficient in word processing, spreadsheets and / or other office applications. Ability to pass skills test as applicable. One year of supervisory experience, if applicable.

LICENSES / CERTIFICATIONS NEEDED : N / A

Exempt / Non-Exempt

Non-Exempt

Weekly Work Hours

35

Proposed Salary

$32,000-$37,000 / annually

Schedule

Varies - includes afternoon and evening hours

This position is currently accepting applications.