Materials Manager - Hinsdale Surgery Center

OVERVIEW :

The Material Manager determines and maintains appropriate inventory levels to meet the requirements of scheduled procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Supports the philosophy, goals, and objectives of the Organization.

Supports, and performs according to, approved policies and procedures.

participate as a team member in support of the total perioperative process.

Considers patient rights in performance of job duties and responsibilities.

Supports risk management and participates in programs directed to patient and staff safety.

Contributes to the quality management process; identifies role and contributions upon request.

Objectively evaluates suggestions, grievances, and processes to identify opportunities to improve performance and quality of care.

Interactions are respectful and courteous.

Communicate effectively and professionally using a translator when necessary.

Documents that information received from the patient are disseminated to the appropriate people or departments.

Participates in committees, conferences, and quality management activities.

Research and submit pertinent articles for review at staff meetings.

Seeking new learning experiences by accepting challenging opportunities and responsibilities.

Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance, as needed.

Maintains membership in relevant professional organizations.

Attends and actively participates in meetings, committees, in services, workshops, seminars, and conferences according to job responsibilities and Facility requirements as requested with management approval.

Reports observed or suspected violations, hazards, and noncompliance according to Facility policy.

Observes safety measures in performance of job duties and responsibilities.

Responds to emergency situations with competence and composure.

Provides equipment and supplies appropriate to the patient's age group.

Considers age-specific patient requirements when responding to emergency situations.

Maintains current files, records, and catalogs for equipment and sales representatives who serve surgery centers.

Research information and vendors to locate specialized equipment requested by the Medical Staff and approved by the governing body.

Meets with vendor representatives to review the latest items available and pricing changes.

Places orders for requisitioned items according to Facility policy.

Verify that orders are delivered and in place as needed.

Supervises receiving area to maintain security.

Reviews surgery schedules to anticipate unusually high or low demand for supplies.

Informs supervisor of requirements for special procedures.

Reviews all invoices for accuracy by coordinating packing slips and purchase orders.

Maintains current order and back-order files and records; reviews to determine delays.

Monitors back orders; communicate with accounts payable to facilitate accurate payment.

Reports discrepancies to the supervisor before payment of invoices.

Maintains records of current warranties and preventive maintenance requirements and contracts.

Maintains logs of linen supplies.

Maintains supplies and records for bio-hazardous waste management.

SUPERVISORY RESPONSIBILITIES :

This job has no supervisory responsibilities.

COMPETENCIES - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Intellectual

Interpersonal

Manages difficult or emotional customer situations.

Responds promptly to customer needs.

Solicits customer feedback to improve service.

Responds to requests for service and assistance.

Meets commitments.

Focuses on solving conflict, not blaming.

Maintains confidentiality.

Listen to others without interrupting.

Keeps emotions under control.

Remains open to others' ideas and tries new things.

Speak clearly and persuasively in positive or negative situations.

Listens and gets clarification.

Responds well to questions.

Demonstrates group presentation skills.

Participate in meetings.

Balances team and individual responsibilities.

Exhibits objectivity and openness to others' views.

Gives and welcomes feedback.

Contributes to building a positive team spirit.

Puts success of team above own interests.

Able to build morale and group commitments to goals and objectives.

Supports everyone's efforts to succeed.

Recognizes accomplishments of other team members.

Write clearly and informatively.

Edit work for spelling and grammar.

Varies writing style to meet needs.

Presents numerical data effectively.

Able to read and interpret written information.

Organization

Understands business implications of decisions.

Displays orientation to profitability.

Demonstrates knowledge of the market and competition.

Aligns work with strategic goals.

Works within approved budget.

Develop and implement cost saving measures.

Contributes to profits and revenue.

Conserves organizational resources.

Demonstrate knowledge of EEO policy.

Shows respect and sensitivity for cultural differences.

Educates others on the value of diversity.

Promotes a harassment-free environment.

Build a diverse workforce.

Treats people with respect.

Keeps commitments.

Inspires the trust of others.

Works with integrity and ethically.

Upholds organizational values.

Follows policies and procedures.

Completes administrative tasks correctly and on time.

Supports organization's goals and values.

Benefits organization through outside activities.

Supports affirmative action and respects diversity.

Develop strategies to achieve organizational goals.

Understands organization's strengths & weaknesses.

Analyzes market and competition.

Identifies external threats and opportunities.

Adapt strategy to changing conditions.

Self Management

Language, Math, and Reasoning

EDUCATION, EXPERIENCE, and TRAINING :

CERTIFICATES, LICENSES, REGISTRATIONS :

COMPUTER SKILLS :

Excellent computer skills in a Microsoft Windows environment.

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

VISION REQUIREMENTS

There are no special vision requirements.

WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Note : Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.