Group Coordinator @ Bandon Dunes Golf Resort

Job Description

Job Description

As a Groups Coordinator at Bandon Dunes Golf Resort, you'll be the person who makes group golf trips run smoothly from start to finish. You'll work with golf groups and events to coordinate everything from tee times and dining reservations to lodging and special requests. Your attention to detail and ability to juggle multiple events will directly impact whether groups leave talking about their trip of a lifetime. This isn't just about taking reservations—you're creating experiences that people remember and tell their friends about.

About Bandon Dunes Golf Resort :

Bandon Dunes is a world-class golf resort located on the Oregon Coast near the charming community of Bandon. Guests come to experience golf as it was meant to be at Bandon Dunes' six distinct golf courses. That includes five 18-hole courses, which all rank among the top 16 public courses in the United States, according to Golf Digest. The resort also has an award-winning par-3 course, Bandon Preserve, and the new Shorty's opened in 2024. The two short courses are 'Courses with a Mission,' with all net proceeds funding the Bandon Dunes Charitable Foundation. The Foundation supports communities along the South Coast of Oregon.

Beyond premier golf, guests delight in various dining options at Bandon Dunes’ collection of restaurants. Whether you're looking to enjoy locally sourced, Pacific-Northwest cuisine accompanied by an award-winning wine list or prefer kicking back in a Scottish-style setting with traditional pub fare and local microbrews, there is something for everyone.

Working at Bandon Dunes is a dream for golf fans, outdoor enthusiasts, and hospitality professionals alike. The Bandon Dunes team works together to create trips of a lifetime for our guests. We are passionate stewards of our resort, community, and environment. As an endlessly curious group, we ask questions, share ideas, and always look for a better way. With a hard-working attitude, we help guide our guests through their pure golf experience, immersed in Oregon’s natural beauty and away from the demands of daily life.

What You'll Be Doing :

• Coordinate every detail of group events. You'll manage the logistics for golf groups and special events—tee times, dining reservations, accommodations, activities, and those special requests that make groups feel taken care of. When 20 people need to be in the right place at the right time with the right equipment, that's on you.
• Be the main point of contact throughout the event lifecycle. From the first inquiry call to post-event follow-up, you'll build relationships with group organizers. You'll give property tours, answer questions about our courses and amenities, and be the person they trust to make their event successful.
• Keep the financial details accurate and organized. You'll process deposits, track payments, review billing statements, and make sure accounts are reconciled correctly. When final payments are due, you'll ensure timely collection and accurate accounting.
• Work across departments to deliver seamless service. You'll communicate with everyone from the golf shop to the kitchen to housekeeping, making sure each department knows what's happening and when. Your coordination keeps service smooth behind the scenes.
• Solve problems as they come up. When a guest has a concern or something doesn't go as planned, you'll handle it professionally according to resort standards. You'll identify opportunities to enhance the experience and maximize group revenue through thoughtful upselling.
• Maintain detailed records and documentation. You'll keep our property management system updated with accurate information and prepare materials like group packages and promotional content. Your organizational skills keep everything running smoothly.

What Makes You a Great Fit :

Perks and Benefits For Full Time Employees :

If you're someone who genuinely enjoys helping people create memorable experiences, stays organized when coordinating multiple events, and wants to work in one of the most beautiful golf destinations in the world, we'd like to hear from you. This role reports to our Groups & Special Events Manager and offers the chance to be part of creating trips of a lifetime for our guests.

At Bandon Dunes Golf Resort, we are proud to be an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.