Administrative Assistant

Mid-Hudson Library System  Administrative Assistant   Summary :

• Provide assistance to the Executive Director by coordinating activities related to the MHLS Board of Trustees and Directors Association; events planning; maintenance of member information; creating and maintaining a favorable public image for the library system; and assistance with general office duties.
• The hours would be 15 to 20 a week, Monday through Friday between 9am and 1pm with some weekend and evening hours for board meetings.  Essential Duties and Responsibilities include the following.
• Other duties may be assigned.
• MHLS Board of Trustees Support Directors Association (DA) Support Member Information Online Calendar & Auditorium Booking General Office Duties Maintain awareness of and assist in managing the Executive Director’s schedule; providing real- time scheduling support by booking appointments and avoiding conflicts.
• Produces and manages information (such as documents, presentations, worksheets, and charts) using the office productivity software products identified in the qualifications section of this job description under “Computer Skills.” File and retrieve System documents, records, and reports; maintain hard copy and electronic filing system of documents as requested by the Executive Director.
• Answer telephone promptly, efficiently, appropriately transfer calls.
• Sort and distribute incoming mail and faxes.
• Greet visitors and determine access to appropriate staff.

Prepare responses to routine inquiries and information requests Perform general clerical duties to include but not limited to :

Communications Qualifications :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Certificates, Licenses, Registrations :