Executive Assistant, Penn State Outreach

Executive Assistant

Penn State Outreach seeks an experienced Executive Assistant to provide administrative support to the Office of the Vice President for Outreach. This Executive Assistant position provides high-level executive administrative support to the Vice President and manages the operational activities for the Office of the Vice President for Outreach to ensure schedules are maintained and deadlines are met. Additional responsibilities of the Executive Assistant include the following :

• Represents the Vice President for Outreach in assisting University administrators, as well as faculty, staff, students, volunteers, and the general public with inquiries, arrangements for visits, coordination of activities and problem resolution
• Handles communication and responses to issues, including those with a sensitive and / or confidential nature
• Provides executive level support to committees and councils which the Vice President for Outreach chairs, co-chairs, participates in or sponsors
• Coordinates and prepares the Vice President for Outreach to attend meetings, events, as well as conference and / or business travel
• Coordinates meeting and event logistics to include securing venues, obtaining and / or developing presentations, and coordinating production and distribution of agendas, meeting / event materials, and online communications
• Participates in executive meetings and events; acknowledges and prioritizes issues for the office
• Oversees the hiring, training, supervising, and mentoring of assigned support staff and student interns
• Serves as the delegated budget assistant in monitoring budgetary matters

Minimum Education, Work Experience & Required Certifications

Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience Accepted Required Certifications : None

The successful candidate for this role will be able to demonstrate excellent organizational skills, written and oral communication skills, attention to detail, and a commitment to excellence. The Executive Assistant must be able to work independently with little supervision. Additionally, the successful candidate will :

Because this position has contact with executives throughout Penn State, corporate and community partners, the successful candidate must be able to exercise discretion and sound judgment when managing incoming / outgoing communications, including reviewing and screening correspondence and phone calls that are sometimes confidential in nature. Additionally, the Executive Assistant will contribute to the overall success of Outreach by providing excellent customer service to internal and external constituents in a positive and professional manner and create a culture of inclusion and belonging.

How to Apply :

This position is based at University Park, PA, with occasional travel required for meetings and events that may be located at various site locations throughout Pennsylvania. Regular in-person presence is an essential function of this position. Questions related to flexible work should be directed to the hiring manager during the interview process. This role may require occasional evening hours in support of events and programs.

Salary & Benefits

The salary range for this position, including all possible grades, is $61,800.00 - $89,600.00. Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO Is The Law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.