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Executive Support Consultant
Executive Support ConsultantAvispa Technology • Newark, NJ, United States
Executive Support Consultant

Executive Support Consultant

Avispa Technology • Newark, NJ, United States
30+ days ago
Job type
  • Full-time
Job description

Executive Support Consultant 1431958

  • Hourly pay : $40-$50 / hr
  • Worksite : Leading podcast and audiobook company (Newark, NJ 07102 - Hybrid, Must be onsite 3-5 days (Tuesdays and Wednesdays required))
  • W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
  • 40 hours / week, 9 Month Assignment

A leading podcast and audiobook company is seeking an Executive Support Consultant . The successful candidate will proactively manage the Executive’s calendar, including scheduling large and / or complex internal and external meetings (with high-level executives, local stakeholders, or government officials) while paying close attention to global time zones.

Executive Support Consultant Responsibilities :

  • Work closely with fellow coordinators / executive assistants to accommodate more complex meetings involving senior management.
  • Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner.
  • Providing relationship management support, which may include follow-up requests / calls, data entry, and more.
  • Perform other administrative support duties, as appropriate (e.g., visitor registration, food orders, parking, meeting notetaking, etc.).
  • Coordinating large internal team meetings and events / outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.).

    • Executive Support Consultant Qualifications :

  • Diligence and determination : a self-starter who’s motivated to leave no stone unturned to get the job done.
  • Excellent interpersonal skills and professionalism are crucial – must be sensitive to business needs and be willing to cooperate as much as possible to accomplish tasks
  • Quickly and clearly communicate when problems arise (personal or work-related) so leaders can plan accordingly.
  • Accountability : owns tasks and is a dependable resource; when a task is assigned, it’s as good as done – no follow up necessary.
  • Familiarity with Outlook and the Microsoft Suite (Word, Powerpoint, and Excel in particular).
  • Possess great integrity and deep discretion, given potential exposure to confidential information.
  • Strong verbal and communication, organizational skills.
  • Strong prioritization skills and ability to multitask.
  • Ability to work in a fast-paced and evolving environment.

    • Shift :

  • Preference for Monday- Friday from 8 : 30 am to 5 : 00 pm Eastern Time office hours.

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