Contracting Officer I - Contracting and Procurement Department - Hybrid / Remote Work Schedule

Contracting Officer I - Contracting and Procurement Department - On Site Work Schedule

Under general supervision, provides a full range of procurement and contracting support functions for ANTHC departments.

Responsibilities

• Procures supplies, services, construction projects and equipment.
• Provides technical assistance to ANTHC staff and contractors concerning contract development and requirements.
• Consults and assists with staff regarding the development of contract objectives and scope of work.
• Prepares appropriate solicitation documents; determines correct solicitation method, evaluation criteria and determines sources to be solicited; solicits vendors and contractors.
• Evaluates and confirms bids and proposals; negotiates as required; oversees source selection processes; debriefs unsuccessful offering vendors; compiles, validates and processes required documentation; within scope of authority or recommends approval as necessary.
• Coordinates contract development; develops the terms and conditions of contracts for ANTHC; develops contracts; negotiates contract amendments and related technical documents; prepares contracts.
• Performs a variety of administrative functions; prepares and updates reports, records and related documents; responds to inquiries.
• Reviews and approves invoices from vendors / contractors for compliance with contract.
• Manages vendor, contractor, departmental and external relationships to ensure collaboration and open communication relative to compliant contract execution, management, processing and payment.
• Administers contracts by tracking deadlines, performance, and other legal requirements of the contract; establishes and maintains complex files related to contracts and legal issues; resolves issues as needed.
• Enters contract information and other data into computer systems; updates and tracks a variety of electronic and paper files, records, reports, and related documents; maintains file integrity and confidentiality; ensures the accuracy of the electronic and paper filing systems.
• Documents internal and external processes relative to contract management, including contract requisition, requisition approval, accounts payable, supply chain management, vendor management, finance, activity structure, and accounting unit structure.
• Maintains flexibility with changing business processes; identifies, tracks and educates end users on compliance issues relative to contractual procurements.
• Assists with training of internal Contract Managers on procurement policy, contract management and responsibilities.
• Understands key performance indicators (KPIs) relative to contract and vendor management; knowledge of KPI usage relative to differing contract types; archives KPI data in ERP system for vendor selection, evaluation criteria and vendor performance improvements.
• Ensures accuracy of all aspects of solicitation, sourcing, compliance, contract initiation and documentation.
• Provides information and assistance within the scope of designated authority.
• Other information : Performs other duties as assigned or required.

Knowledge and Skills

Minimum Education

A Bachelor's Degree in logistics, finance, business administration or related field. Progressively responsible exempt / professional work experience may be substituted on a year-for-year basis for college education.

Minimum Experience

Non-supervisory - Two (2) years of procurement and / or contracting experience related to the department that will be served. An equivalent combination of relevant education and / or training may be substituted for experience.

Seniority level

Employment type

Job function

Industries

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Visit us online at www.anthc.org or contact Recruitment at HRRecruiting@anthc.org.

Benefits

Visit us online at www.anthc.org or contact Recruitment at HRRecruiting@anthc.org.

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