Contract Administrator, Specialist III

Fluor Contract Administrator Position

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role.

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation's overall business performance, deliver added value to our shareholders and joint venture partners, reduce leakage, and promote consistent and cost effective solutions across business lines, projects and locations. This role performs duties, as assigned, and may support one or more Contract Administrator with typical routine duties. This position typically provides oversight for up to ten (10) noncomplex contracts on Fluor projects. This role assures compliance with all statutes, regulations, and contract terms and conditions. The individual will be required to participate in the collection of information of reports related to their assigned contracts. This role provides guidance on project and Fluor processes and practices to junior contract administrators.

Participate in the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors' compliance to Fluor's Health, Safety and Environmental (HSE), Quality and Finance procedures currently in place

Establish and maintain contract files in accordance with Fluor's practice

Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements

Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence

Use reference systems to record and maintain project contract data

Other duties as assigned

Basic Job Requirements

Accredited four (4) year degree or global equivalent in applicable field of study and four (4) years of work-related experience or a combination of education and directly related experience equal to eight(8) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements

Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors

Job related technical knowledge necessary to complete the job

Ability to learn and apply knowledge of applicable local, state / province, and federal / national statutes and guidelines

Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

Participate in project functional audits

Develop agendas and participate in project kick-off and alignment meetings

Prepare Project Contract Procedures

Develop standard contract templates for a project

Coordinate the timely issue / distribution / response of documents to the Contractor

Coordinate / maintain control of Site Instructions

Participate in the negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance / accounting, and client)

Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting / finalization of contract documents

Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and / or client

Perform contract management post-award activities through evaluating and status contractors' productivity, schedule adherence, contract change management, invoicing and claims avoidance

Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations

Interface with all levels of the project team and be able to represent and interface with all levels of internal and / or external management and corporate organization persons

Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner

Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals

Contribute to and promote the use of Fluor's knowledge management portals and communities

Maintain a working knowledge of the Company's Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Fluor University training and Contract Management Framework

Preferred Qualifications

Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required

Understand technical terminology and developments

Apply technical skills or procedures

Apply oral and written communication skills

Apply administrative and organizational skills

Some basic knowledge of contract types and terms

Understand and implement practices and procedures

Generate and consider alternatives

Experience in contract management, subcontract administration, and / or procurement experience supporting engineering and construction projects

Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation

Strong understanding of contracting principles and legal terms and conditions

Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction / construction management (EPFC / CM)

Experience with administering the request for proposal (RFP) process for contractors on heavy industrial construction projects

Intermediate computer and software skills to include the use of word processing and email as well as the intermediate use of spreadsheets and electronic presentations

Good oral and written communication skills

Ability to attend to detail and work in a time-conscious and time-effective manner

Self-motivated professional

Good organizational skills

Ability to multi-task and prioritize to achieve project goals

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.