HUMAN RESOURCES / PAYROLL COMPLIANCE SPECIALIST

JOB POSITION : HUMAN RESOURCES / PAYROLL SPECIALIST

(COMPENSATION AND COMPLIANCE)

Division : Human Resources

Status : Non-Exempt

Grade : 107

Job Code : 244

Reports To : HR / Payroll Manager

Date : 10-01-23

Revised Date : 11-13-25

Last Reviewed Date : 11-13-25

SUMMARY

Performs professional administrative Human Resource and Payroll functions under

the general supervision of the Human Resources / Payroll Manager. Performs

functions to include but are not limited to human resources compliance,

compensation and federal / state labor law compliance. Back up to both

Payroll / Human Resources Coordinator and Human Resources Assistant.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following. Other duties may be assigned or scheduled.

• Conducts compensation studies to include but not limited to : conducting WVWA

biennial's Salary Survey, participating in other localities salary surveys and

reviewing specific job classifications when requested.

but not limited to : EEO4 report, credible coverage report, US Census reports,

ACA / 1095s, VEC and Multi Workplace reports

format.

and Manages date of renewal for RFPs.

hires are entered in system, troubleshooting system, sending out notices, etc.

screening process, Coulter parking spaces and FOB activation / deactivation,

reviewing offer letters and performing drug test on new employees, handling of

department mail, and ordering department supplies.

payroll process and the processing and filing of quarterly and year-end

processing (i.e., 941, W-2, system updates with new limits)

and meeting with employees.

Virginia Retirement System (VRS) and other benefit sites.

(VRS) and the City of Roanoke Retirement meetings with Water Authority

employees.

May have to train appropriate HR / Payroll staff and employees on new / changed

processing.

responsibilities, analyze workflow and suggest / implement solutions to create

operational efficiencies.

Resources.

within the organization.

to upper management as requested.

topics.

special projects as needed.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each

essential duty satisfactorily. The requirements listed below are representative of the

knowledge, skill, and / or ability required. Reasonable accommodations may be made

to enable individuals with disabilities to perform the essential functions.

other Water Authority departments and the general public.

maintenance instructions, maps and procedure manuals.

in writing, oral or diagram form.

attendance, reporting to work on time, completing job assignments in a timely

manner, maintaining a good work attitude, performing all job duties as assigned

and / or scheduled.

policy and procedure development and implementation.

a Human Resource department, comprehensive knowledge of administrative

techniques, as well as comprehensive knowledge of organizational benefits,

business communications, spelling and basic business mathematics.

implement policies.

department.

procedure manuals.

conclusions.

management staff on various HR related topics.

and the management staff within the organization and with the general public.

EDUCATION and / or EXPERIENCE

Associates degree preferred from an accredited college or university in accounting

or business; previous related experience and / or training in human resources; or

equivalent combination of education and experience.

CERTIFICATE, LICENSE, REGISTRATION REQUIREMENTS

within 60 days of employment date. No more than six (6) demerit points on

driving record if required to drive Water Authority vehicles.

ability to obtain within three years of employment.

PHYSICAL DEMANDS OF THE JOB

The physical demands described here are representative of those that must be met

by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

walk, stand, and sit; use hands to finger, handle or feel; reach with hands and

arms; talk and hear.

stoop, kneel, crouch, bend, climb, balance, crawl or reach overhead.

corrective lenses are noted on driver's license, the lenses must be worn when

operating Authority vehicles.

workstation.

occasionally 20 pounds. Assistance is required on weight amounts above those

listed. Failure to do so could result in injury and denied Worker's Compensation

benefits.

WORK ENVIRONMENT ENCOUNTERED IN THIS JOB

The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

level, extreme outside weather conditions, uneven, steep, slippery terrain

conditions, dusty conditions and wet and / or humid conditions.

GENERAL STATEMENT AND SELECTION GUIDELINES

The above statements describe the general nature and level of work assigned to in

this job position. They should not be construed as an exhaustive list of all job duties

or tasks performed by personnel so classified.

The following will identify the selection guidelines for job placement :

performed. The results must match information provided by the applicant on the

WVWA application

applying for the position.