Executive Assistant Administrative Assistant Support

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are hiring a full-time Executive Assistant / Administrative Assistant to provide high-level administrative and clerical support to a senior operator (Integrator). This role focuses on calendar management, email management, scheduling, task tracking, follow-up, meeting coordination, and administrative support, allowing the Integrator to remain focused on high-value decisions and execution.


We are a growing firm with increasing operational complexity, making consistent execution, organization, and follow-through especially important.


This is not a leadership role, not a strategy role, and not a decision-making position. It is an execution support role designed to reduce friction, protect focus, and ensure consistent follow-through.


Primary Purpose


The primary purpose of this role is to maximize the Integrator’s output and effectiveness by offloading non-essential cognitive, operational, and administrative work. You act as execution leverage—handling what can and should be delegated so nothing slips, stalls, or creates unnecessary drag.

Required Assessment: https://go.cultureindex.com/s/T2JEP8TSmz


Core Responsibilities


• Calendar management and scheduling hygiene
• Email and inbox triage, filtering, and routing
• Task capture, data entry, tagging, cleanup, and follow-up
• Reminders on already-defined commitments
• Meeting scheduling, preparation, and logistics
• Shadowing the Integrator to produce notes, summaries, and action items
• Tracking commitments and ensuring reliable closure


What This Role Is / Is Not


This role IS: execution support, clerical leverage, accuracy, reliability, follow-through.
This role is NOT: leadership, strategy, decision-making, or priority ownership.


You work within clearly defined direction. Ownership of priorities and outcomes remains with the Integrator.


Ideal Candidate


This role is ideal for someone who thrives in structured, execution-focused administrative work and takes pride in keeping systems clean and commitments closed.


You are likely a strong fit if you:
• Enjoy calendar management, scheduling, and organization
• Prefer clarity, structure, and defined processes
• Are patient, detail-oriented, and methodical
• Follow instructions consistently and close loops
• Do not need to lead or make decisions to feel fulfilled


This role is not a fit if you are seeking leadership, strategy, high autonomy, or constant novelty.


Required Skills & Experience


• Strong administrative and organizational skills
• Excellent attention to detail and accuracy
• Written communication and summarization ability
• Experience with calendars, email, and task management tools
• Prior experience as an Executive Assistant, Administrative Assistant, Office Assistant, or Operations Assistant preferred


Why This Role Matters


When done well, this role directly increases speed, clarity, follow-through, and operational stability—allowing the Integrator to operate at the highest level.


If you take satisfaction in executing well, keeping systems organized, and ensuring nothing falls through the cracks, this role will be a strong fit.