Adminstartion Assistant - Bilingual

Job Description

Job Description

Job Summary

Assist the Safety Director in duties related to the management and implementation of the Elite Freightways, LLC safety program, providing research and analytical support on a variety of safety related issues. Assist the onboarding department with new hire orientation, paperwork, and trainings as needed.

Duties & Responsibilities

• Provide full administrative support to the Safety Department.
• Prepare related safety reports for review, participate in the implementation of approved recommendations, as required.
• Compile reports, track near misses, distribute weekly safety topics, trend analysis, assist with updating and distributing of SD’s, prepare safety presentation material, correct, or report on safety report data discrepancies.
• May be required to participate in orientation programs and meetings as safety representative on administrative m Reviewing, checking, coding, invoices and related documentation, log weekly safety reports received from the Safety Coordinators and provide monthly reports to Director of Safety and Senior Executive team as needed.
• Schedule training sessions and provide reports on employee training status.
• File all paperwork, for training and record keeping ensuring compliance.
• Enters information into the computer to prepare correspondence, documents, copying, essentially doing all required clerical work for the safety team.
• New employee hire : Get safety equipment and set up employee file.
• Distribution and ordering of New Hire PPE : Safety Vests, Foreman Vests, Hard Hats.
• Tracking and monitoring of new hire safety equipment distributed to employees.
• Assists with updating IIPP and jobsite binders to ensure updated information is distributed to employee.
• Works independently and within a team on special nonrecurring and ongoing projects at the request of the Safety Director, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Assist the manager in the coordination, administration of safety meetings, orientations, and audits of the company safety programs.
• Coordinate reasonable suspicion and post-accident drug and / or alcohol tests for employees.
• Assist with coordinating light duty as required and track and coordinate all return to duty paperwork.
• Collaborate with management on training and compliance issues. Lead training as required.
• Conduct new hire safety orientations.
• Maintain safety statistics, tracking and reporting. Other record keeping responsibilities as assigned.
• Coordinate events as required.
• Assist other members of HR and Safety team as needed.
• Compile and complete orientation manuals

And other duties as assigned

Company Description

Logistic Hauling Company catering to the oil field service industry.

Company Description

Logistic Hauling Company catering to the oil field service industry.