TEMPORARY - HR Specialist of Digital Records

Job Description

Job Description

Job Description

Position title

TEMPORARY

Human Resources Specialist I | Digital Records

Reports to

HR Director

Reporting Worksite

Headquarters

16641 Roscoe Pl, North Hills, CA 91343

Status

FLSA

Part Time or Full Time

Hourly and Non-Exempt

Position Purpose and Summary

The Human Resources Specialist I | Digital Records primarily works in records management, storage, and organization. The position is responsible for ensuring that paper-based personnel records and other HR related documents are digitized and appropriately filed into Cloud storage systems. The Human Resources Specialist I | Digital Records has an extensive background in HR Generalism and can assess documents knowing where and how to classify documents appropriately.

The Human Resources Specialist position may secondarily contribute to supporting the HR Team in all aspects of Human Resources as a support. This includes being knowledgeable and prepared to offer support with general HR functions including employee relations, recruitment, employee training and development, policy interpretation, and compliance with all applicable state and federal laws. The Human Resources Specialist provides support in these areas as directed.

Primary Duties and Responsibilities

Responsible for drafting a protocol and process for storing personnel records in ADP WFN Document Cloud; as well as gaining approval from the Director of HR.

Responsible for collaborating with HR Management to identify needed protocols and processes for digitizing and / or storing files in the team’s Google Drive.

Establish a method for a systematically scanning all paper documents and files into digital storage

Ensure organization of files and documents using naming conventions

Ensure each active employee’s paper file is converted to digital in ADP

Establish protocols and processes for ongoing digitization of records

Identify and log anomalies or discrepancies to be addressed or corrected as each personnel file is reviewed.

Secondary Duties and Responsibilities

Administrative and clerical duties as needed to support the position and HR department.

Other duties, as assigned.

Skills

Excellent organizational skills

Ability to articulate with strong attention to detail

Ability to assess various documents, understand those documents’ relevance, and inherently understand when a document is of consequence

Strategizing and planning

Technologically adept with ability to work in multiple software and internet applications

Good judgment and decision making skills

Ability to exercise and demonstrate discretion related to sensitive, confidential, or personal matters of colleagues, candidates, and through all aspects of acting as an agent of Human Resources

Strong project management skills

Qualifications

Highly motivated self-starter, with proven ability to develop creative solutions.

Demonstrated ability to utilize computers, software, and internet based applications

Sound knowledge and work experience related to employment paperwork, and personnel records maintenance

Familiarity with ADP Workforce strongly desired

Mandatory Requirements :

Employment eligibility verification

Physical, Demands, Environmental Conditions, Equipment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is routinely required to :

Sit for extended periods of time

Work on a computer (with screen time) for significant periods of time

Multi-task

Some degrees of mobility required (e.g. - ability to bend, twist, kneel, and lift up to 50 lbs.)

Visual and hearing abilities required

Use a desktop / laptop computer and ancillary office equipment

Engage in and withstand repetitive work

Weekday Schedule, Day Shifts

30 hours per week