Director of Health Contracts, Office of the Agency Chief Contracting Officer

Director of Health Contracts, Office of the Agency Chief Contracting Officer

Open to candidates who are permanent in the civil service title of Administrative Procurement Analyst or the comparable civil service titles of Administrative Contract Specialist and Administrative Staff Analyst. Due to active promotional list for Administrative Staff Analyst, only permanent DOHMH candidates can be considered. The Finance Division at DOHMH has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet DOHMH's public health and racial equity objectives. Finance is organized into five bureaus, each led by an Assistant Commissioner : Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue. The Director of Health Contracts will oversee a team of six Procurement Coordinators responsible for processing non-competitive contracts for the agency's health division. This position is critical to ensuring procurement actions are executed accurately, efficiently and in full compliance with the city's procurement rules and regulations. Duties will include but not be limited to :

• Supervise a staff of Procurement Coordinators.
• Provide guidance, training, and support to staff.
• Train staff in all duties related to their work; ensure that staff complete all required DOHMH trainings, and that staff complete relevant procurement trainings.
• Assign contract actions to staff and monitor staff performance and work progress.
• Review completed information, including integrity information, award documents, procurement forms, and supporting documents for approval.
• Manage staff Contract Portfolio. Ensure timely completion of assignments and prioritization of high priority actions.
• Meet with divisions about planned procurements, solving procurement problems and developing strategies for the timely processing of the portfolio.
• Provide advice and guidance to programs on the administration of procurements.
• Liaise with Office of General Counsel to ensure that contracts awards are reviewed and approved in a timely manner.
• Liaise with external agencies such as DCAS / OCP, FISA, DOITT, Comptroller's Office, MOCS, SBS, and OMB.
• Draft and prepare memos, respond to oversight agency inquiries; and ensure that responses to oversight agencies are prioritized.
• Work with staff to schedule contract public hearings and ensure that notices are published in the City Record and elected officials are notified prior to all public hearings.
• Utilize Agency and Citywide systems in the processing and approval of procurement actions.
• Attend office meetings including program bureau meetings, represent AACCO and DACCO at key meetings with senior officials within the agency. Ensure compliance with the PPB Rules, NYC Charter and other regulations.
• Participate in staff recruitment activities, including drafting job descriptions, interviewing candidates, and recommending candidates.
• Conduct employee performance evaluations on an annual basis and interim basis as necessary.
• Assist with special projects as assigned.

Why you should work for us :

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise. Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers! The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

Qualifications :

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or 2. A combination of education and / or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.