Accounts Payable Clerk

Accounts Payable Clerk

Reports to : Controller

Position Objectives :

Maintain accurate records of payments and expenses by receiving, verifying and processing invoices.

Responsibilities Include :

Perform all the tasks necessary for the timely and accurate processing of the Accounts Payable Department. These duties include, but are not limited to :

• Perform all aspects of the accounts payable function by matching purchase orders to invoices
• Enter all invoices into the software according to department policies
• Ensure correct approval, sorting, and coding for all PO's and invoices
• Prepare checks and web payments with proper backup documentation
• Research and resolve any outstanding balances on statementsvia telephone, mail or email communication with vendor
• Maintain a good professional relationship with vendors by keeping an open line of communication with them
• Maintain a PO log for all outstanding PO's
• Ensure that invoices are paid in a timely manner
• Ensure that tax checks are processed, signed and mailed on a strict schedule
• Setup or update vendor names and data
• Assist auditors annually by providing requested documentation
• Continuously improve payment processes
• Ensure checks are signed and mailed timely
• Open and process mail daily
• All other duties as assigned

Administrative Duties :

Policy and Procedures :

Required Skills :

Equal Employment Opportunity Policy : Gulf Distributing Holdings, LLC is committed to offering equal employment opportunity without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.