Talent.com
Administrative Assistant
Administrative AssistantOregon Staffing • Portland, OR, US
No longer accepting applications
Administrative Assistant

Administrative Assistant

Oregon Staffing • Portland, OR, US
30+ days ago
Job type
  • Full-time
Job description

Administrative Assistant

The Administrative Assistant supports the day-to-day administrative and office operations of the Administration Department. This role helps keep information organized, systems accurate, and office processes running smoothly. The Administrative Assistant works closely with Operations, Sales, Marketing, and Leadership by assisting with contracts, CRM updates, Independent Contractor support, reception coverage, and general office needs. This position is well-suited for an entry-level professional or recent college graduate who is organized, detail-oriented, and eager to learn.

Duties:

  • Answer and route phone calls in a professional and friendly manner
  • Greet office visitors and provide general reception coverage
  • Assist with general office organization and setup, including but not limited to, receiving deliveries, checking the mail, and other daily administrative tasks
  • Track tasks and follow up to ensure items are completed on time
  • Monitor office supply levels and assist with ordering and restocking
  • Provide basic IT support, such as helping with logins, password resets, and system updates and escalate issues when needed
  • Create, update, and maintain lobby slideshows and internal displays
  • Assist with social media support, internal communications, and yearbook creation and coordination
  • Support marketing materials such as business cards, slicks, and other promotional items
  • Assist with organizing and maintaining client contracts and Exhibit A documents in the CRM database, including, but not limited to, contract billing verification support, updating and maintaining accurate client records, contract changes, lost accounts and performance deposit applications
  • Assist with CRM audits, including reviewing past clients and Do Not Contact (DNC) records
  • Help maintain electronic files and ensure required documents are complete and signed
  • Receive, track, and organize Independent Contractor invoices
  • Update and maintain Independent Contractor contact information
  • Assist in documenting and updating simple Standard Operating Procedures

    • Requirements Qualifications:

    • Proven experience in an office environment with strong clerical skills
    • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
    • Experience with QuickBooks or bookkeeping software is preferred
    • Excellent organizational skills with the ability to prioritize tasks effectively
    • Strong typing skills and attention to detail for proofreading and data entry tasks
    • Exceptional phone etiquette and customer service skills, including experience with multi-line phone systems
    • Bilingual abilities are advantageous for supporting diverse client needs
    • Knowledge of office management practices, calendar management, and filing systems
    • Previous experience as a receptionist (medical or dental), personal assistant, or administrative support role is desirable
    • Ability to handle confidential information discreetly and professionally
    • Strong computer literacy with familiarity in office management software and data entry tools

      • This position offers a rewarding opportunity for a dedicated professional looking to contribute to a well-organized team while developing their administrative expertise.

      Benefits:

      • Health Care Plan (Medical, Dental & Vision)
      • Retirement Plan (401k) with 4% match
      • Paid Volunteer and Quarterly Team Building Events
      • Two weeks paid vacation after 90 days
Create a job alert for this search

Administrative Assistant • Portland, OR, US

Similar jobs

Administrative Assistant

Hoffman Construction CompanyPortland, OR, United States
Full-time

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare...Show more

 • Promoted

Senior Administrative Assistant

NIKEBeaverton, OR, United States
Full-time

We are hiring for multiple positions across the enterprise.Administrative employees help Nike teams around the world keep up with the company's rapid pace.They act as liaisons embedded in business ...Show more

 • Promoted

Administrative Assistant

TulipClackamas, OR, United States
Full-time

Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want.With over 200 locations across the country,...Show more

 • Promoted

Administrative Assistant

Goldbelt Glacier Health ServicesPortland, OR, United States
Full-time

Administrative Assistant (Contact Representative).The Administrative Assistant (Contact Representative) assists the Supervisory Legal Administrative Specialist, Legal Administrative Specialists, Pr...Show more

 • Promoted

Administrative Assistant 3 - Behavioral Sciences

Clark CollegeVancouver, Washington, United States
Full-time +1

Clark College is currently accepting applications for a full-time, permanent classified Administrative Assistant 3 (AA3).This position provides administrative and general office support to students...Show more

 • Promoted

Administrative Assistant 3

Azad IncBeaverton, OR, United States
Full-time

Join AZAD Technology Partners as an Administrative Services Assistant and provide administrative and confidential support, Operational Technology Internal Business Operations, Cybersecurity, Operat...Show more

 • Promoted

Administrative Assistant

Pye-Barker Fire & SafetyBeaverton, OR, United States
Full-time

Make A Difference, Protect Lives, And Achieve Your Dreams.Build your career with the industry-leading fire, life safety and security company.This position performs a variety of clerical, recordkeep...Show more

 • Promoted

Administrative Assistant, Finance

TEC EquipmentPortland, OR, United States
Full-time

Finance Administrative Assistant.The Finance Administrative Assistant is responsible for supporting the retail finance team in financial, administrative, and clerical duties related to financing an...Show more

 • Promoted

Administrative Assistant 3

SkillBeaverton, Oregon, United States
Temporary

Aquent is proud to partner with a globally recognized leader in the consumer goods industry, a company that continually shapes culture and inspires millions through its innovative products and expe...Show more

 • Promoted

Administrative Assistant 1 (AA1) - Vancouver/Clark Office

State of WashingtonVancouver, WA, United States
Full-time

Our vision is to ensure that "Washington state's children and youth grow up safe and healthy- thriving physically, emotionally, and academically, nurtured by family and community.Job Title: Adminis...Show more

 • Promoted

Administrative Assistant

Hoffman CorporationPortland, OR, United States
Full-time

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare...Show more

 • Promoted

Administrative Assistant

IICRCPortland, OR, United States
Full-time

SERVPRO of Southwest Portland is hiring an Administrative Assistant!.SERVPRO of Southwest Portland offers:.As an Administrative Assistant, you would be asked to assist office teammates and all cust...Show more

 • Promoted

Administrative Assistant

BizTek PeoplePortland, OR, United States
Temporary

Administrative Assistant Temporary Position.Administrative assistant temporary position for an educational institution - 6 months contract, Portland, OR onsite.The purpose of this position is to pe...Show more

 • Promoted

Administrative Assistant - Washington Square

MacerichPortland, OR, United States
Full-time

Administrative Assistant - Washington Square.Great people make great properties.As an owner, operator and developer of thriving retail centers in the nation's top markets, Macerich offers opportuni...Show more

 • Promoted

Administrative Assistant

ReliancePortland, OR, United States
Full-time

Physical Requirements: Stand or Sit (Stationary position), Walk (Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear (...Show more

 • Promoted

Administrative Assistant Jobs

Clearance JobsPortland, OR, United States
Full-time

Administrative Assistant (Contact Representative).The Administrative Assistant (Contact Representative) assists the Supervisory Legal Administrative Specialist, Legal Administrative Specialists, Pr...Show more

 • Promoted

Administrative Assistant

LHHPortland, OR, United States
Full-time

A client of LHH Recruitment is seeking a detail-oriented and reliable Administrative Assistant to provide day-to-day support across Human Resources, recruitment, events, and general office operatio...Show more

 • Promoted

Administrative Assistant

ManpowerPortland, OR, United States
Full-time

Our client, a leading organization in the workplace management industry, is seeking a dedicated Administrative Assistant to join their team.As an Administrative Assistant, you will be an integral p...Show more