Talent.com
Administrative Assistant
Administrative AssistantOregon Staffing • Portland, OR, US
No longer accepting applications
Administrative Assistant

Administrative Assistant

Oregon Staffing • Portland, OR, US
30+ days ago
Job type
  • Full-time
Job description

Administrative Assistant

The Administrative Assistant supports the day-to-day administrative and office operations of the Administration Department. This role helps keep information organized, systems accurate, and office processes running smoothly. The Administrative Assistant works closely with Operations, Sales, Marketing, and Leadership by assisting with contracts, CRM updates, Independent Contractor support, reception coverage, and general office needs. This position is well-suited for an entry-level professional or recent college graduate who is organized, detail-oriented, and eager to learn.

Duties:

  • Answer and route phone calls in a professional and friendly manner
  • Greet office visitors and provide general reception coverage
  • Assist with general office organization and setup, including but not limited to, receiving deliveries, checking the mail, and other daily administrative tasks
  • Track tasks and follow up to ensure items are completed on time
  • Monitor office supply levels and assist with ordering and restocking
  • Provide basic IT support, such as helping with logins, password resets, and system updates and escalate issues when needed
  • Create, update, and maintain lobby slideshows and internal displays
  • Assist with social media support, internal communications, and yearbook creation and coordination
  • Support marketing materials such as business cards, slicks, and other promotional items
  • Assist with organizing and maintaining client contracts and Exhibit A documents in the CRM database, including, but not limited to, contract billing verification support, updating and maintaining accurate client records, contract changes, lost accounts and performance deposit applications
  • Assist with CRM audits, including reviewing past clients and Do Not Contact (DNC) records
  • Help maintain electronic files and ensure required documents are complete and signed
  • Receive, track, and organize Independent Contractor invoices
  • Update and maintain Independent Contractor contact information
  • Assist in documenting and updating simple Standard Operating Procedures
  • Requirements Qualifications:

    • Proven experience in an office environment with strong clerical skills
    • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
    • Experience with QuickBooks or bookkeeping software is preferred
    • Excellent organizational skills with the ability to prioritize tasks effectively
    • Strong typing skills and attention to detail for proofreading and data entry tasks
    • Exceptional phone etiquette and customer service skills, including experience with multi-line phone systems
    • Bilingual abilities are advantageous for supporting diverse client needs
    • Knowledge of office management practices, calendar management, and filing systems
    • Previous experience as a receptionist (medical or dental), personal assistant, or administrative support role is desirable
    • Ability to handle confidential information discreetly and professionally
    • Strong computer literacy with familiarity in office management software and data entry tools
    • This position offers a rewarding opportunity for a dedicated professional looking to contribute to a well-organized team while developing their administrative expertise.

      Benefits:

      • Health Care Plan (Medical, Dental & Vision)
      • Retirement Plan (401k) with 4% match
      • Paid Volunteer and Quarterly Team Building Events
      • Two weeks paid vacation after 90 days
Create a job alert for this search

Administrative Assistant • Portland, OR, US

Similar jobs

Senior Administrative Assistant

NIKEBeaverton, OR, United States
Full-time

We are hiring for multiple positions across the enterprise.Administrative employees help Nike teams around the world keep up with the company's rapid pace.They act as liaisons embedded in business ...Show more

 • Promoted

Remote Work From Home Administrative Assistant Admin - Part Time Panelists Needed

ApexFocusGroupTigard, Oregon, US
Remote
Full-time +1

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience ...Show more

 • Promoted

Senior Administrative Assistant

Integrated ResourcesBeaverton, OR, United States
Full-time

Senior Administrative Assistant.Administrative employees help Client teams around the world keep up with the company's rapid pace.Act as liaisons embedded in business functions and geographies, sup...Show more

 • Promoted

Non-Clinical - Administrative - Philanthropy Associate

Pinnacle TechnologyVancouver, WA, United States
Full-time

No Direct Fundraising Required Onsite Shift - M-F 8-5 Virtual interview 4 contract possible to extend- They are hiring for a perm role and need to bridge the gap.Must be able to interview and start...Show more

 • Promoted

Administrative Assistant 3

Azad IncBeaverton, OR, United States
Full-time

Join AZAD Technology Partners as an Administrative Services Assistant and provide administrative and confidential support, Operational Technology Internal Business Operations, Cybersecurity, Operat...Show more

 • Promoted

Administrative Assistant - On/Off Boarding Coordinator

Real Property ManagementVANCOUVER, WA, US
Full-time

This is a great position to get your start in real estate as you work with property owners, tenants, vendors, property managers, and leasing agents.Real Property Management Vancouver manages reside...Show more

Clinic Administrative Assistant

Fresenius Medical CareBeaverton, OR, United States
Full-time

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.Be the "face" of one of our outpatient or hospital facilities...Show more

 • Promoted

Human Resources Administrative Assistant

EC ElectricPortland, OR, US
Full-time
Quick Apply

The Human Resources Assistant performs work of moderate difficulty in human resources and benefits administration.In addition, provides administrative support to the Human Resources team on all per...Show more

Bilingual Office Assistant - Oregon

Barcelona CounselingBeaverton, Oregon, United States
Full-time
Quick Apply

Office Assistant Bilingual in Spanish.We are a small group practice providing mental health counseling.We serve the Hispanic, Latinx community.This position is for a BILINGUAL Office Assistant (Eng...Show more

Administrative Assistant

Objectwin Technology Inc.Portland, Oregon, United States
Temporary
Quick Apply

Job Title: Administrative Assistant.Location: Portland, OR (Hybrid).Education REQUIRED: High school diploma or equivalent.Experience REQUIRED: 6 months of work experience in a medical office settin...Show more

Human Resources Administrative Assistant

Clackamas County Children's CommissionLake Oswego, OR, United States
Full-time

The HR Administrative Assistant provides essential support to the Human Resources department by maintaining accurate employee records, ensuring compliance with licensing requirements, and assisting...Show more

 • Promoted

Administrative Assistant - Child Center - Long Term Care

Providence Health & ServicePortland, OR, United States
Full-time

Administrative Assistant for the Child Center at Providence Portland Medical Center in North Portland, Oregon.This is a full time position offering a work schedule of Monday-Friday, 8am-4:30pm.Prov...Show more

 • Promoted

Office Assistant

BCforwardPortland, OR, United States
Full-time

We are hiring a Virtual Administrative Assistant who can support day-to-day tasks for our internal teams.This role is entry level friendly.If you are dependable, organized, and good at keeping thin...Show more

 • Promoted

Administrative Assistant

Sunrise SystemsBeaverton, Oregon, United States
Full-time
Quick Apply

Job Title : Administrative Assistant.Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences;...Show more

Design Coordinator - Administrative Support

Interior Logic Group, Inc.Portland, OR, United States
Full-time

Looking to build your career and design your future? You have come to the right place.The Design Coordinator is responsible for supporting Design Studio operations and overseeing the physical showr...Show more

 • Promoted

Administrative Assistant

Hoffman CorporationPortland, OR, United States
Full-time

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare...Show more

 • Promoted

Administrative Professional

The Whiting-Turner Contracting CompanyPortland, OR, United States
Full-time

In this role, candidates would be seen as the first point of contact for the company and supports the office personnel as both a resource and leader.Demonstrate skills in management practices, admi...Show more

 • Promoted

Administrative Assistant/Hearing Reporter

Business Support Services of SalemPortland, Oregon, United States
Part-time
Quick Apply

Business Support Services is seeking a professional to provide verbatim reporting of Social Security disability hearings for the Office of Hearings Operations (OHO).Major Duties and Responsibilitie...Show more