This position provides comprehensive administrative, operational, and facilities support to the School of Civic Leadership, with a primary focus on the effective day-to-day functioning of the Littlefield Home, Littlefield Carriage House, and spaces within Flawn Academic Center. The role serves as a central point of contact for building operations, technology coordination, fiscal processing, and front-office reception. This position plays a critical role in ensuring a well-maintained physical environment, responsive customer service, accurate financial processing, and strong coordination with campus partners and external vendors.
Responsibilities include overseeing daily facilities and hospitality operations for the Littlefield Home, Littlefield Carriage House, and designated Flawn Academic Center spaces, serving as the primary on-site contact. Manage work orders, inventory (furniture, offices, technology, equipment), office hospitality supplies, and space/calendar requests. Serve as the School of Civic Leadership contact for the UT Space system. Manage small projects and renovations in coordination with PDC, campus partners, and vendors. Coordinate office moves, process key and ID access requests, attend building manager meetings, and serve as liaison with campus units including UTPD, ITS, PMCS, Facilities, and Custodial Services. Submit, track, and manage work order requests. Provide frontline technology support as the School's DPUser contact. Coordinate technology purchasing and inventory, manage Adobe access, assist with workstation, printer, and phone setup, and serve as liaison with LAITS and Ricoh. Serve as the DocuSign Unit Contact. (DUC) Serve as the front-facing contact for the School, welcoming visitors and managing mail and package distribution with student assistance as needed. Perform additional administrative and operational duties as assigned.
Required qualifications include a bachelor's degree in a related field and 1 year of experience OR HS/GED + 5 years' experience. Working knowledge of Microsoft Office (Outlook, Outlook calendar, Word, Excel, PowerPoint) is required. Preferred qualifications include 4-6 years of administrative experience, experience in AdobePro, Canva, Smartsheets, and experience in University systems DEFINE, FRMS, CCARTS, UT Works, UT Market, BACS administration, Request System, DPUSER. Relevant education and experience may be substituted as appropriate.
Salary range is $56,000+ depending on qualifications. This is an in-person position with a required start-time of 8:00AM.
Administrative Associate • Austin, TX, US
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