Document Controls Coordinator

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Document Control Coordinator

The St. Paul Park Refinery has a full-time opening for a Document Control Coordinator responsible for document control and administration of knowledge management systems for the Marathon Petroleum Co., St. Paul Park Refining Engineering Department. The Document Coordinator is the local administrator for knowledge management software and is responsible for ensuring processes and procedures are followed to create or maintain controlled documents for origination, modification, and retention so that controlled documents are up-to-date and reliable sources of information. The Document Coordinator is also the gatekeeper for process safety information (PSI), engineering policies and procedures, project documentation and serves as the Central Files Custodian. Main job duties include, but are not limited to :

Job Duties :

• Utilizes electronic document management software, databases, and content management software for document and process safety information management and control as a primary responsibility
• Aligns the refinery organization with corporate document management standards including 3rd party document retention practices
• Facilitates and enforces controlled processes and practices to ensure the accuracy, validity, and reliability of controlled documents during their creation, modification / revision, and retention
• Tracks document activity / status and chain of custody pertaining to the production, exchange, and modification of the documentation for update requests.
• Identifies optimization opportunities in information management processes, procedures and systems to remove inefficiency and redundant activities for document control and knowledge management
• Maintain record retention timelines for managed documents and initiates scheduled document reviews
• Process internal and external requests for copies of refinery drawings for review or revision.
• Manages priority and timeline for document updates with engineering contractors
• Assigns new drawing and line list numbers
• Owns and updates central files and supports the standard project filing system, and leads transition of hard files to electronic systems
• Maintains the Engineering SharePoint content
• Supports and facilitates PSI audits for process hazard analysis (PHAs)
• Supports P&ID updates for management of change (MOC) start-ups and turnaround
• Provides training for OpenText users
• Supports new knowledge management initiatives, data quality improvements, and development of data driven applications

Required Qualifications :

Desired Qualifications :

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