Temporary Clerical Assistant

Clerical Assistant

The Public Works Department is looking to hire a Clerical Assistant. This is a non-benefited position that provides front desk reception and office support for all three service areas of the department : Engineering, Maintenance & Operations, and Airport.

Work duties include frequent interaction with the public in person and by telephone; photocopying materials; distributing mail; filing various materials according to established department procedures; archiving materials and physically moving boxes to the appropriate area; and performing word processing or typing of correspondence, reports and forms.

Note : This is a temporary position, working 40 hours a week. Hours will be from 8 : 00am 5 : 00pm, Monday through Friday. This temporary position is slated to last no more than 6 months.

Primary Duties

Work assignments may involve data entry, recordkeeping and using computers for word processing, spreadsheet assignments, and related tasks. Other duties include :

• Dealing professionally, tactfully and courteously with the public, coworkers, and other City employees, including in difficult customer service situations.
• Acts as the first customer contact for the department by answering telephones, assisting the public at the counter, or referring them to the appropriate staff person.
• Filing of both automated and paper documents in the appropriate department files.
• Providing basic clerical support to department staff as directed.
• Typing and maintaining mailing lists, correspondence, forms, procedures, and other necessary items, some of which are confidential.
• Organizing and distributing mail.
• Using a variety of computer programs for word processing, spreadsheets, database applications, mailing lists, scheduling conference rooms, and other departmental activity.

Minimum Qualifications

Preferred Qualifications

Recruitment Process

The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. Please make sure to submit a complete, detailed, and updated job application. You must meet the minimum qualifications to move forward in the screening process.

If identified as a top candidate, a thorough background check, as well as reference check and driving abstract review, will be required before an official position appointment will be offered.

Commitment to Inclusion Team Auburn values a wide range of perspectives and life experiences and believes our strength comes from the diversity of people and ideas. We welcome applications from all qualified individuals who will help us foster a workplace built on respect, collaboration, and service to the community.

Equal Employment Opportunity (EEO) The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or any other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.