ZI359 - Live-Out House Manager / Personal Assistant - Coral Gables, FL

House Manager / Personal Assistant

Seeking a superb House Manager / Personal Assistant for a busy family who have just moved to Coral Gables. The ideal schedule would be Monday through Friday from 10am-6pm, however flexibility would be appreciated for some weekend help or changes to schedule, and a willingness to be available after-hours in case of emergencies would be very much appreciated.

Responsibilities :

• Manage and maintain inventory of household items, ensuring that all supplies are fully stocked and in good condition.
• Oversee property upkeep, including cleaning, organization, and seasonal maintenance.
• Conduct regular inspections of the property to ensure it meets high-quality standards.
• Run projects and manage events
• Coordinate and negotiate with contractors and vendors to ensure timely project completion within budget.
• Manage project time-lines, budgets, and quality control, ensuring that all work is completed to specifications.
• Ensure the property is well-maintained and all systems (e.g. HVAC, plumbing, electrical) are functioning properly.
• Supervise the work of external contractors to ensure quality standards are met.
• Oversee the daily operations of household staff, ensuring that all tasks are completed efficiently and to a high standard, while maintaining an excellent relationship with staff and vendors.
• Serve as the point of contact for staff enquiries, providing guidance and resolving issues as they arise.
• Book appointments and make reservations.
• Manage principal's diary.
• Personal shopping when requested, including managing online ordering and returns.
• Serve as point-person for household and external contacts.

Requirements :

Salary and Benefits :