ASSISTANT ADMINISTRATOR

Assistant Administrator

SUMMARY :  The Assistant Administrator assists the Administrator in directing the day to day functions of the facility in accordance with current federal and local standards, guidelines, and regulations that govern nursing facilities to assure that the highest degree of quality care can be provided to our residents at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Plan, develop, organize, implement, evaluate, and direct the facility’s programs and activities in accordance with guidelines issued by the governing board

Assist department directors in the development, use, and implementation of departmental policies and procedures and professional standards of practice

Ensure that all employees, residents, visitors, and the general public follow the facility’s established policies and procedures

Conduct daily meetings with appropriate staff during facility inspections to discuss survey findings and formulation of plans of action / correction

Assist in developing plans of correction for cited deficiencies. Ensure such plans incorporate timetables and methods of monitoring to ensure that such deficiencies do no recur.

Review and check competence of workforce and make necessary adjustments / corrections as required or that may become necessary

Assist in recruitment and selection of competent department directors, supervisors, facility non-licensed staff, consultants, etc.

Counsel / discipline personnel as requested or as may become necessary

Consult with department directors concerning the operation of their departments to assist in eliminating / correcting problem areas, and / or improvement of services

Assist department directors in the topic selection, planning, conducting, and scheduling of in-service training classes and on-the-job training and orientation programs to assure that current material and programs are continuously provided

Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility

Ensure that physicians are in compliance with facility policies governing the admission, medical treatment, visit requirements, plan of care, orders, etc. Report problem areas to the Medical Director

Ensure that all facility personnel, residents, and visitors follow established safety regulations to include fire protection / prevention, smoking regulations, infection control etc.

Review accident / incident reports (e.g., falls, injuries, or an unknown source, abuse, etc.). Monitor to determine the effectiveness of the facility’s risk management program

Ensure that the facility is maintained in a clean and safe manner for resident comfort and convenience by assuring that necessary equipment and supplies are maintained to perform such duties / services

Review and interpret monthly financial statements and provide such information to the governing board

Report suspected or known incidents of fraud relative to false billings, filing of false cost reports, receipt / payment of kickbacks etc., to appropriate agencies

Ensure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

Review resident complaints and grievances and make written reports of action taken. Discuss such actions with resident and family as appropriate.

Ensure that resident funds maintained by the facility are managed in accordance with current federal and state regulations and that appropriate accounting records are maintained

Performs other duties as assigned.

QUALIFICATIONS :  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and / or ability required.

A Bachelor’s Degree in Public Health Administration or Business Administration or health related degree is preferred

Must possess a current, unencumbered, active license to practice as a Nursing Home Administrator

2 years experience in a Supervisor role, healthcare experience preferred

Must be knowledgeable of reimbursement regulations and nursing practices and procedures, as well as laws, regulations, and guidelines pertaining to nursing facility administration

Must possess the ability to make independent decision when circumstances warrant such action

Must be able to read and interpret financial records, reports etc.

Must be able to communicate policies, procedures, regulations, reports etc., to personnel, residents, family members, visitors, and government agencies.

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