District PEIMS / Payroll Coordinator

Job Title : District PEIMS / Payroll Coordinator

Exemption Status / Test : Nonexempt

Reports to : Superintendent

Date Revised : 10 / 28 / 2025

Dept. / School : Information Technology

Primary Purpose :

Under moderate supervision : coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data and district payroll.

Qualifications :

Education / Certification :

High school diploma or GED

Special Knowledge / Skills :

Ability to maintain accurate and auditable records.

Ability to use personal computer and software to develop spreadsheets, perform data analysis, and do word processing.

Proficient in keyboarding, 10-key numerical data entry, and file maintenance skills.

Ability to perform basic math

Ability to meet established deadlines.

Strong organizational, communication, and interpersonal skills.

Ability to understand detailed written or oral instructions.

Experience :

Experience preferred in school district administrative support position requiring collecting and entering data; experience using coding systems, & payroll.

Major Responsibilities and Duties :

PEIMS

• Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to Texas Education Agency PEIMS Data Standards.
• Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data according to prescribed state deadlines.
• Run edits, reports, and verification checks on data to ensure accuracy of information. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
• Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing using computer terminal or personal computer.
• Verify data submitted to TEA and submit corrections in a timely manner.
• Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
• Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards.

Payroll

Other

Supervisory Responsibilities :

None.

Mental Demands / Physical Demands / Environmental Factors :

Tools / Equipment Used : Standard office equipment, including computer and peripherals

Posture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting

Motion : Frequent repetitive hand motions; frequent keyboarding and use of mouse

Lifting : Occasional light lifting and carrying (less than 15 pounds)

Environment : Work is performed in an office setting; may require occasional irregular and / or prolonged hours

Mental Demands : Maintain emotional control under stress; work with frequent interruptions