Office Manager - Translator (Bilingual Japanese Required)

We offer HEALTH & DENTAL BENEFITS DAY 1 OF HIRE! Blommer understands that our employees are our biggest assets. With this in mind we offer a generous benefits package, tuition reimbursement, and 10 pounds of free chocolate for your birthday!

Blommer has been providing delicious, high quality chocolate and cocoa products to customers since 1939. Built as a family business, we are continuing to grow and are looking for motivated and reliable associates to help in our mission of Bringing Chocolate to Life!

Job Purpose:

The Office Manager-Translator provides comprehensive administrative and office management support to the General Manager and plant leadership to ensure efficient, professional daily operations. This role oversees office coordination, scheduling, visitor management, and clerical functions while serving as a fluent bilingual resource. The position is responsible for translating documents and interpreting during meetings to facilitate clear and effective communication between English and Japanese speaking colleagues.

Essential Duties and Responsibilities:

• Perform routine clerical and administrative duties to support the General Manager and plant operations.
• Utilize Microsoft platforms (Outlook, Word, Excel, Teams, etc.) for scheduling, correspondence, filing, and document preparation.
• Prepare letters, memos, forms, and reports based on written or verbal instructions.
• Manage the General Manager’s calendar, schedule meetings, and coordinate appointments using Microsoft Teams.
• Provides bilingual support by translating material and interpreting during meetings and discussions between English and Japanese speaking
  colleagues.
• Greet, schedule, and support all out-of-town and on-site visitors for the General Manager.
• Manage visitor check-in procedures, including log-in, GMP sign-off, and issuance of required PPE.
• Sort and distribute incoming mail and deliveries; prepare and process outgoing mail.
• Copy, scan, sort, and file documents related to office activities, business transactions, and other matters.
• Maintain manual and electronic filing systems, including proper retention and disposal of records.
• Operate standard office equipment, including copiers, scanners, phones, voicemail systems, and computers.
• Order lunches and office supplies as needed; pick up supplies when required.
• Maintain inventory and organization of supplies in the office, lobby, conference rooms, and break room.
• Stock coffee in the lobby daily and ensure conference rooms are clean, organized, and well stocked.
• Perform other related duties as assigned.

Note: The employer reserves the right to change or assign other duties to this position as business needs require.

Skills and Work Experience Requirements:

• Strong interpersonal and customer service skills.
• Excellent organizational skills with strong attention to detail.
• Strong time management skills with a proven ability to meet deadlines.
• Proficiency with Microsoft Office Suite or related software.
• Bilingual proficiency in Japanese and English required, including:
  o Ability to communicate clearly and professionally in both languages.
  o Ability to translate and interpret routine and complex business communications (verbal and written).
  o Japanese proficiency at a fluent level.
• Three to five years’ clerical or administrative experience preferred; manufacturing or plant environment experience is a plus.

Education:

• High school diploma or equivalent required.

Blommer Chocolate Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.