IT Contract & Budget Specialist

It Contract & Budget Specialist

Under general direction, assist with organizational / divisional contract license procurement / distribution and software risk reviews. Communicate and train users on best practices on software topics for procurement, contracting and asset management. Assist with the coordination and management of IT Budget and financial processes. This position is approved for remote work on a hybrid basis. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Job Duties :

• Assist with the execution of software agreements, license quotes and purchases. Including review of contracts and SLAs in conjunction with University procurement policies and state guidelines
• Assist with the monitoring of software and license allocations against contracted levels and proactively address gaps
• Assist with the management of the Software and Cloud Services Risk Review process for Conditional Use Applications.
• Maintain database of products and assist with the documentation of actual costs vs. forecasting annual costs to support accurate financial analysis.
• Assist with for the adherence to accessibility requirements set forth in Miami's Accessible Technology Policy.
• Lead the design, implementation and regular updates of a university-wide Software Asset Management awareness program to educate university to SAM principles, including software compliance activities including licensing audits as needed for contact adherence.
• Assist with the maintenance and coordination of IT resources and expenses, E&G, Designated and Gift Funds, for accuracy and completeness.
• Perform functions in support of the annual and multi-year budget processes and planning including routine and ad-hoc reports
• Monitor and coordinate various activities including but not limited to preparing funding transfers, departmental chargebacks, capital asset inventory and prepaid expenses.
• Actively promote a customer-oriented approach throughout IT Services.
• Participate in professional development activities and cross-functional projects
• Perform other duties as required or assigned

Minimum Qualifications :

Preferred Qualifications :