Advanced Clerk Typist - Sanitation

Job Description

Job Description

Title : Advanced Clerk Typist, Public Works

FLSA Status : Non-Exempt

Rate of Pay : Grade 7

Department : Sanitation

JOB PURPOSE

The purpose of this position is to provide responsible administrative support to the Director and other department staff. Substantial time is devoted to administrative tasks to support the Department head and colleagues. Work responsibility, complexity, confidentiality and discretion are exceptionally high. This detailed employee must be able to independently complete routine matters, assignments, and public contact work with superior administrative, writing, editing, and grammar skills. The work environment is fast paced, demanding and challenging. Employee must demonstrate proficiency with computers and related software. This position reports directly to the Director.

This position is also responsible for the preparation and compilation of forms, reports, manuals, personnel records, bills, invoices, or other material which includes gathering data from appropriate sources, classifying and arranging data in proper format and completing all administrative requirements accurately.

ESSENTIAL FUNCTIONS

• Assists with the installation of new programs, systems, procedures, and methods of operation.
• Assists in the design and revision of forms;
• Screens visitors and phone calls, and makes appointments;
• Independently initiates, answers, and follows-up on correspondence and inquiries;
• Prepares and / or maintains spreadsheets, reports, presentations, databases, complex records and files essential to assigned tasks;
• Prepares and / or maintains employees personnel records and files, including time and attendance and payroll;
• Performs tasks associated with processing workers' compensation;
• Responds to routine inquiries regarding departmental procedures and policies;
• Prepares department's payroll and requisitions, tracks department's expenditures;
• Prepares Commission Packets, Posts Agenda's and Minutes;
• Coordinates interviews, hiring documents and other meetings;
• Process Sunshine Law or other legal requests;
• Keep the department's webpage updated with accurate resources;
• Maintain electronic and hardcopy documents as required;
• Performs other related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES

QUALIFICATIONS :

Education / Training :

PHYSICAL / VISUAL ACTIVITIES OR DEMANDS

Job Posted by ApplicantPro