Information Technology Asset Manager

Responsible for maximizing the business value of Client’s IT Assets. This position ensures compliance with internal policies and external requirements while optimizing hardware and software asset utilization, managing financial, technical, and cybersecurity risks, and maximizing the business value of IT investments. The role supports the planning, procurement, receiving, deployment, maintenance, tracking, and retirement of assets and may focus on hardware, software, or both, depending on organizational needs.

Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

Essential Duties / Responsibilities :

• Responsible for the IT asset management program, ensuring department value and outcomes from hardware and software asset management.
• Responsible for the governance of the IT asset management program aligning strategic objectives, identifying and reducing financial and audit risk for the hardware and software assets.
• Develops, implements, and maintains organization-wide IT asset management (ITAM) strategies, policies, standards, registers, and processes to manage hardware and / or software assets from acquisition through disposal.
• Maintains a comprehensive and accurate inventory of IT assets (hardware and software), ensuring regular audits and reconciliations are performed to uphold data quality and compliance.
• Oversees lifecycle processes such as procurement, deployment, upgrades, transfers, reclamation, retirement, and disposal of IT assets.
• Manages compliance with software licensing agreements, hardware warranties, vendor contracts, and other regulatory and legal obligations.
• Supports cost optimization efforts through license usage tracking, hardware utilization analysis, contract negotiation, reclamation efforts, and waste reduction.
• Monitors asset lifecycle events, including warranty tracking, end-of-life management, license renewals, and refresh planning.
• Provides timely and accurate asset reporting and analytics for internal stakeholders, including usage metrics, compliance status, financial forecasts, and risk assessments.
• Collaborates cross-functionally with IT, procurement, finance, legal, security, and department leadership to align IT asset management practices with organizational goals.
• Serves as the subject matter expert for IT asset management and advises on best practices, risks, and opportunities for improvement.
• Manages vendor relationships and negotiations related to hardware and / or software asset procurement, support contracts, service-level agreements, and renewals.
• Identifies and implements process improvements, automation opportunities, and technological enhancements to improve asset management efficiency and effectiveness.
• Provides training, support, and guidance to staff and stakeholders on IT asset management tools, compliance requirements, and best practices.
• Ensures data privacy and cybersecurity practices are adhered to during hardware disposal or software decommissioning processes.
• Establishes performance expectations, sets clear goals, and regularly assesses team members’ competencies through structured feedback, individual development plans, and performance evaluations. Motivates employees to reach peak productivity and performance; participates in the hiring and disciplinary process.
• Prioritizes and coordinates workload, reviews work as necessary and develops procedures and training manuals.
• Performs other duties as required.

Supervision Exercised : This classification requires supervising and monitoring performance for a regular group of employees or unit(s) including providing input on hiring / disciplinary action and work objectives / effectiveness, performance evaluations, and realigning work as needed. A first-line or second-line supervisor typically performs these tasks.

Supervision Received : Receives Administrative Supervision : This classification typically performs job duties and resolves conflict according to their own judgment and initiatives, requesting supervisory assistance only when necessary. Special projects are managed with little oversight, and assignments may be reviewed upon completion. Performance reviewed periodically.

Qualifications

Knowledge, Skills, and Abilities :

Required Education and Experience :

Preferred Education and Experience :

Licenses / Certificates :

Work Conditions : Duties are primarily performed in an office and remote work environment dependent upon department discretion and business need; some local travel may be required.