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Executive Meeting Manager-Hotel Valley Ho
Executive Meeting Manager-Hotel Valley HoPyramid Global Hospitality • Scottsdale, Arizona
Executive Meeting Manager-Hotel Valley Ho

Executive Meeting Manager-Hotel Valley Ho

Pyramid Global Hospitality • Scottsdale, Arizona
30+ days ago
Job type
  • Full-time
Job description

Overview



Position Summary:

The Executive Meetings Manager (EMM) is responsible for managing and securing small-to-mid-size group business for Hotel Valley Ho, with a strong focus on corporate meetings and events. This client-facing role bridges both sales and service, managing the full event lifecycle from initial inquiry through post-event follow-up. The EMM cultivates new relationships, maintains existing ones, and ensures every event exceeds client expectations while meeting revenue goals.

Key Responsibilities:

Sales & Client Management

  • Manage a defined geographical or industry-based market segment to generate group business (typically under 50 rooms peak).
  • Identify, qualify, and convert new business through proactive prospecting, client visits, and networking.
  • Develop and present detailed sales proposals and contracts, ensuring alignment with availability and profitability standards.
  • Negotiate rates, terms, and conditions within established parameters or seek approvals for exceptions.

Event Planning & Execution

  • Serve as the primary point of contact for assigned groups from sale through event execution.
  • Coordinate all event details, including meeting room setup, food and beverage requirements, audiovisual needs, and billing.
  • Conduct pre-event meetings with clients and internal departments to ensure seamless communication and flawless service.
  • Personally host site visits, client lunches/dinners, and property tours to build trust and increase conversion rates.

Collaboration & Reporting

  • Partners with internal departments including Catering, Banquets, Front Office, and Culinary to align on event needs and deliverables.
  • Maintain accurate records of client interactions, contracts, and sales activities in CRM systems (e.g., OPERA or Delphi).
  • Prepare regular activity reports, booking pace updates, and forecasts as required by the Director of Sales.
  • Participate in weekly sales meetings, departmental briefings, and strategy sessions.

Brand Representation & Professional Development

  • Attend industry events, sales missions, and association meetings (e.g., MPI, HSMAI) to represent the hotel and build market presence.
  • Support hotel initiatives and cross-functional projects as assigned.


Qualifications

Qualifications:

  • 1–2 years of experience in hotel group sales and/or conference services, preferably within a boutique or lifestyle hotel.
  • Proficient in sales technology platforms such as OPERA, Delphi, or similar CRM tools.
  • Excellent organizational, written, and verbal communication skills.
  • Ability to manage multiple priorities in a fast-paced, detail-driven environment.
  • Strong customer service mindset and problem-solving abilities.
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Executive Meeting Manager-Hotel Valley Ho • Scottsdale, Arizona

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