Office Services Specialist (D0318)

Title : Office Services Specialist (D0318)

State Role Title : Admin and Office Spec II

Hiring Range : $41959 - $45113

Pay Band : 2

Agency : Department of Juvenile Justice

Location : 3rd Dist. CSU Portsmouth

Agency Website : Type : General Public - G

Job Duties

It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility diversity opportunity and inclusion.

Commonwealth positions offer a competitive benefits package which includes : Fourteen (14) paid holidays Paid and Unpaid Leave (Vacation Sick Family Personal Parental and FMLA) Health and Dental Insurance Short- and Long-Term Disability Employee Assistance Program (Counseling) Flexible Spending Account and Life Insurance.

The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth strengthening both families and communities within the Commonwealth.

This position will support the court service unit by directing families law enforcement schools other agencies and the public to appropriate departmental personnel and services. Will also provide customer service through oral and written communication and provide clerical support to staff in accordance with departmental requirements.

Minimum Qualifications

At a minimum selected candidates must possess the following :

Experience providing clerical support to multiple people

Receptionist experience using a multi-line telephone

Experience working with the public

Data entry experience

Experience using Microsoft Office applications

Experience working with confidential correspondence and reports

Additional Considerations

Additional considerations include the following :

Experience working in a courthouse setting

Experience working with juveniles and families

Experience ordering office supplies and maintaining inventory

Special Instructions

You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Application Process :

Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the positions closing date. Applications received after the closing date will not be considered. Documents sent through postal mail email or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge skills and abilities.

You will be provided an email confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application. Status updates will not be provided via telephone or email.

Background & Pre-employment Screenings :

Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Pre-employment medical screenings are required for some DJJ positions.

Driver License :

A valid drivers license is required of DJJ employees to operate a state-owned or leased vehicle.

Supplemental Questions :

You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Lay off Policy 1.3 :

If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card) it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.

DJJ Welcomes Veterans :

DJJ is committed to recruiting hiring and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military National Guard or Reserve. If applicable please submit form DD-214 with your state application.

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore applicants must be a citizen or national of the U.S. a Lawful Permanent Resident or an alien authorized to work.

Reasonable Accommodations :

Reasonable Accommodations are available to persons with disabilities during application and / or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer :

The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race sex color national origin religion sexual orientation gender identity age veteran status political affiliation genetics or disability in the recruitment selection and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility diversity opportunity and inclusion.

Contact Information

Name : Carolyn Brown

Phone : email only

Email :

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.

Required Experience :

IC

Key Skills

Criminal Justice,Account Payable,Economics,Front End,Facilities Management,Domestic

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 41959 - 45113