Talent.com
Office Administrator

Office Administrator

Hazen and SawyerSeattle, WA, US
16 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Hazen & Sawyer is seeking an Office Administrator based either in our Portland, Oregon or Seattle, Washington regional offices with periodic travel to the other office as needed for support. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player.

Why Hazen and Sawyer :

  • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
  • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
  • We foster a work environment low on bureaucracy and high in creativity.
  • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
  • We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.

Responsibilities :

  • Executive Support

    • Support Regional Management Team.

  • Coordinate schedules to set meetings with others.
  • Keep track of requirements for licensure and continuing education.
  • Assist with expense reports
  • Coordinate with vendors, schedules, purchasing, budget, office layout / colors.
  • Maintain status and provide the service for contractual needs.
  • Operations Support

    • Assist with scheduling interviews.

  • Assist HR with onboarding.
  • Prepare for new hire with IT request / setup, phone number setup, desk space preparation, and ordering business cards and nameplates.
  • Plan, coordinate, and / or support activities and events
  • Coordinate venues, vendors, budget, invite list, research activities.
  • Arrange catering for meetings and events.
  • Support client contact list maintenance.
  • Coordinate travel arrangements for local staff or staff visiting local offices.
  • Responsible for general office upkeep, cleaning, organization, mail, etc.
  • Responsible for equipment and supplies inventory and management.
  • Primary contact for building management, maintenance, safety, security.
  • Coordinate posts for Hazen’s internal media site (the Hub) including marriages, newborns, professional accomplishments, office / regional activities, etc.
  • Document Control

    • Contract management (File and maintain project contracts).

  • Document formatting.
  • Quality Assurance / Quality Control (QA / QC) and technical editing of documents.
  • Assist in printing and binding documents.
  • Construction phase services include logging and managing submittals, requests for information, field orders, change order requests, pay applications, etc.
  • Reporting / Invoicing

    • Coordinate Northwest region projections with regional tracking (workload, staffing, revenue, marketing, etc.)

  • Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting.
  • Directed administrative support to the Project Managers and the Project Directors.
  • Business Development Support Marketing and Business Planning

    • Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts.

  • Assist with proposal development including scheduling, editing, and interview preparation.

    • Qualifications :

  • A minimum of seven years of direct hands-on experience as an administrative assistant.
  • Prior experience in a professional services firm preferred. Experience in the engineering industry a plus.
  • High School Diploma required. Professional degree preferred.
  • Ability to multitask and prioritize work as needed.
  • Ability for occasional travel, usually a day trip, to the other regional office (Seattle or Portland).
  • Excellent written and verbal communication skills, with ability to interact with variety of staff, clients, and vendors.
  • Strong multi-tasking skills – manage priorities, coordinate multiple / concurrent projects.
  • Demonstrates strong work ethic; develops efficient work methods and is detail oriented.
  • Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint.
  • Proficiency with Adobe, Bluebeam, and Procore software and SharePoint and Deltek (Vantagepoint) is desirable but not required.
  • Ability to learn new tools quickly.
  • A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
  • Ability to work independently and under the pressure of deadlines.
  • Experience working across multiple time-zones

    • What We Offer :

  • Comprehensive health benefits (medical, dental, vision, and prescription plans)
  • Pre-tax flexible spending plans for medical, dependent care, and transportation
  • Short and long-term disability, and employer paid life insurance
  • Paid holidays, floating holidays, and paid time off (PTO)
  • Employer-contributed 401(k) plan and additional financial planning support
  • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
  • Starting pay range for this position depends on skills, experience, education and geographical location
    • Create a job alert for this search

    Office Administrator • Seattle, WA, US

    Related jobs
    Office Administrator (law firm experience required)

    Office Administrator (law firm experience required)

    Fawkes IDMSeattle, WA, US
    Full-time
    Quick Apply
    Works with the office attorneys and staff to support the office’s goals for high quality service to internal and external clients, operations, and growth and development. Manages staff including mon...Show moreLast updated: 30+ days ago
    • Promoted
    Office Assistant

    Office Assistant

    SmartTalentRedmond, WA, US
    Full-time
    SmartTalent Kirkland is seeking a detail-oriented and proactive Executive & Administrative Support Specialist to provide comprehensive support across executive, administrative, and operational func...Show moreLast updated: 24 days ago
    • Promoted
    Branch Office Administrator

    Branch Office Administrator

    Edward JonesKent, WA, US
    Full-time
    Show moreLast updated: 22 days ago
    • Promoted
    Office Administrator / Inside Sales

    Office Administrator / Inside Sales

    Builders FirstSourceLakewood, WA, US
    Full-time
    Ignite Your Career At Builders FirstSource.Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market, invites y...Show moreLast updated: 30+ days ago
    • Promoted
    Office Administrator

    Office Administrator

    Lynden DoorSumner, WA, US
    Full-time
    The building materials industry is a trade that offers long-term stability and career growth opportunities.Alliance Door Products is a community of caring and motivated professionals.Apply now and ...Show moreLast updated: 7 days ago
    • Promoted
    Office Administrator

    Office Administrator

    US Tech SolutionsAuburn, WA, US
    Full-time
    Duration : 2+ Months Job Description Performs the following tasks for Vice Presidents and above : Coordinates and processes domestic and international business travel arrangements Monitors designated...Show moreLast updated: 30+ days ago
    • Promoted
    Office Administrator

    Office Administrator

    Alliance Door ProductsSumner, WA, US
    Full-time
    The building materials industry is a trade that offers long-term stability and career growth opportunities.Alliance Door Products is a community of caring and motivated professionals.Apply now and ...Show moreLast updated: 5 days ago
    • Promoted
    Office Administrator NewSeattle, Washington

    Office Administrator NewSeattle, Washington

    wilsonelserSeattle, WA, US
    Full-time
    This is where the detailed job description would be.Focus on the key responsibilities and requirements for the role.If there is no job description, just print the job title provided above.Remove al...Show moreLast updated: 10 days ago
    • Promoted
    Office Administrator (Office Administration)

    Office Administrator (Office Administration)

    Clearance JobsSeattle, WA, US
    Permanent +1
    Executive Office Administrator.At Boeing, we innovate and collaborate to make the world a better place.We're committed to fostering an environment for every teammate that's welcoming, respectful an...Show moreLast updated: 3 days ago
    • Promoted
    Office Administrator C

    Office Administrator C

    US Tech SolutionsRenton, WA, US
    Full-time
    Work statement is a non-managerial role, non-leadership role.Performs the following tasks for managers on the executive payroll : Coordinates and processes domestic and international business travel...Show moreLast updated: 2 days ago
    • Promoted
    Office Administrator

    Office Administrator

    Quanta ServicesSumner, WA, US
    Full-time
    We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration,...Show moreLast updated: 30+ days ago
    • Promoted
    Office Administrator Construction Industry

    Office Administrator Construction Industry

    Apogee EnterprisesKent, WA, US
    Full-time
    Managing regional administrative processes and acting as the office point of contact.Driving key business administrative processes including payroll, invoicing, shipping, field employee management ...Show moreLast updated: 7 days ago
    • Promoted
    UAMLIB-Office Administrator B - U06-Office Administration

    UAMLIB-Office Administrator B - U06-Office Administration

    LanceSoftSeattle, WA, US
    Full-time
    Show moreLast updated: 25 days ago
    • Promoted
    Leave Administrator

    Leave Administrator

    Davis Wright TremaineSeattle, WA, United States
    Full-time
    This is an exciting opportunity to work for one of the top law firms in the U.Davis Wright Tremaine LLP is looking for a. Seattle, Portland, Anchorage, Los Angeles,.This position offers the flexibil...Show moreLast updated: 15 days ago
    • Promoted
    Office Administrator

    Office Administrator

    Ripple FiberSeattle, WA, US
    Full-time
    Office Administrator | Ripple Fiber.We are looking for an Office Administrator to join our growing team in Tukwila, WA.At Ripple Fiber, we deliver more than high-speed internet.We're creating a rip...Show moreLast updated: 30+ days ago
    • Promoted
    UAMLIC-Office Administrator C

    UAMLIC-Office Administrator C

    LanceSoftAuburn, WA, US
    Full-time
    Duration : 4+ months (Possible Extension).Pay Range : $30$32 per hour on W2.Job Description : Participates in test design and performs routine procurement, fabrication and assembly of components, test...Show moreLast updated: 30+ days ago
    • Promoted
    Medical Office Administrator

    Medical Office Administrator

    HangerGig Harbor, WA, US
    Full-time
    With a mantra of Empowering Human Potential, Hanger, Inc.O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service.Ha...Show moreLast updated: 28 days ago
    • Promoted
    Office Administrator

    Office Administrator

    Camping World HoldingsMarysville, WA, US
    Full-time +1
    Camping World is seeking an Office Administrator for our growing team.The Office Administrator will help support the dealership with sales paperwork, payments, inventory and payroll.Breakdown, post...Show moreLast updated: 30+ days ago