Exhibitor Services Coordinator

Exhibitor Services Coordinator

The Exhibitor Services Coordinator plays a critical role in supporting exhibitors, show staff, and internal departments by managing utility service needs (electrical, telecommunications, water and gas) ensuring orders are currently processed and services are installed. This position combines strong administrative skills with direct exhibitor interaction before, during, and after events. Coordinators are responsible for staffing the exhibitor service desk, ensuring accurate onsite order processing, timely communication, and exceptional customer service. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

Primary Duties and Responsibilities :

• Serve as the primary point of contact for exhibitors regarding utility services (electrical, internet, engineering, and related needs).
• Finalize Lessee and Exhibitor utility order requirements and prepare event summaries for routine billing.
• Coordinate advanced service requests and onsite orders with electricians, engineers, and other internal service departments before, during and after the event.
• Staff the Exhibitor Service Desk during exhibitor move-in, providing on-site support and resolving exhibitor needs in real time.
• Process exhibitor orders and payments accurately, ensuring all payments are accounted for by show close. Make accurate mathematical computations concerning charges incurred by Lessee and exhibitors with regards to services, discounts, labor and materials.
• Charge for on-site utility usage not prepaid, ensuring compliance with facility policies.
• Maintain accurate records of exhibitor orders, payments, and service requests.
• Provide timely, professional communication with exhibitors, show managers, and internal departments.
• Explain policies and procedures to the customers in a friendly and professional manner.
• Contribute to a culture of empowerment, ownership, and proactive problem-solving within the Exhibitor Services team.
• Other duties as assigned.

Qualifications :

Education and Experience :

Computer Skills :

Schedule Requirements : Flexible schedule required; scheduling is event-driven and can include weekends, evenings and holidays as needed, with advanced notice.

Working Conditions : Position requires extended periods of sitting, walking / standing on cement floors and climbing stairs. Some bending, pushing, pulling and stooping is required to assist with the install of utility services. Must possess the ability to lift objects up to 50 pounds to desk level. Maybe subject to adverse conditions. Working hours are dictated by the event and will include irregular night and weekend hours. Requires radio usage of a two-way hand-held radio.

Note : Colorado Convention Center / Legends Global is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

The essential responsibilities of each position are described under the headings in the job description and may be subject to change at any time due to reasonable accommodation, or other reasons. The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Applicants who need reasonable accommodation to complete the application process may contact 303-228-8000.

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States.