Administrative Assistant

About Crosslands International, LLC

Crosslands International, LLC is a specialized firm focused on the sale of aircraft parts to Central and South America and providing expert international aviation consulting services. We are seeking a highly detail-oriented and trustworthy professional, with a strong background in finance, to be the anchor of our administrative and financial operations.

Job Summary

We are seeking a versatile and proactive Administrative Assistant / Financial Coordinator to handle the essential back-office functions supporting our sales and consulting operations. This key role requires a professional who can expertly manage bookkeeping, administrative duties (including vital international sales documentation), and foundational HR tasks. This position will be an onsite position, at our Cresson, TX location.

Key Responsibilities and Time Allocation 1. Bookkeeping & Financial Management (Approx. 50%)

• Accounts Payable / Receivable : Manage the entire A / P cycle for vendor and parts procurement. Accurately generate and track customer invoices, ensuring timely payments and A / R tracking.
• Data Entry & Reconciliation : Record and reconcile all financial transactions daily, ensuring the general ledger accurately reflects all activities.
• Financial Reporting : Assist in the preparation of internal reports, ensuring the accurate tracking of sales and expenses related to international projects and shipments.
• Banking & Treasury : Perform monthly bank and credit card statement reconciliations. Generate payments to vendors and track incoming payments from clients.
• Expense Management : Review, process, and reconcile all employee expense reports, especially those related to international travel.
• Payroll Support : Prepare and process all required documentation for bi-weekly payroll submission, coordinating closely with the external payroll service provider.

2. General Administration & International Coordination (Approx. 30%)

3. Human Resources (HR) Support (Approx. 20%)

Qualifications

How to Apply

Please submit your resume, a minimum of 3 references (preferrably 5), and a cover letter detailing your relevant experience, especially your bookkeeping expertise and any experience within the aviation industry, to kurt@crosslandsinternational.com .