Tradeshow Finance Specialist

Benefits : 401(k)

401(k) matching

Company parties

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Position Summary

The Tradeshow Finance Specialist (TFS) plays a critical role in bridging project finance with tradeshow execution. This position ensures accurate financial tracking, budget alignment, and cash flow planning for all tradeshow projects, while serving as a thought leader in industry practices. As a key contributor to RGI’s collaborative estimating process, the TFS provides cost insights and supports estimating, project management, and client communication to ensure tradeshow projects are delivered on time, on target, and on budget—with no unpleasant surprises.

Responsibilities & Accountability

• Project Financial Oversight

Manage AR and AP transactions for all tradeshow projects in real time

Monitor budget vs. actual performance and flag risks proactively

Oversee cash flow health, ensuring large pre-show expenses are anticipated and managed

Provide tradeshow-specific cost inputs, ROM estimates, and vendor pricing to support the Estimator

Collaborate with cross-functional teams to ensure estimate accuracy

Maintain financial templates and cost libraries with tradeshow insights

Partner with Tradeshow Client Specialists to communicate invoice schedules and budget updates

Participate in pre-show kickoff and post-show debriefs to present financial results

Counsel clients on financial best practices in tradeshow management

Coordinate with Design Project Managers, fabrication, and warehouse teams to align budgets with execution

Ensure financial checkpoints are embedded in all project milestones

Escalate issues when budgets or AR / AP timelines are at risk

Stay current with tradeshow industry trends, certifications, and vendor innovations

Share quarterly financial and industry updates with internal teams

Recommend tools, training, or resources to strengthen RGI’s tradeshow services

Qualifications & Skills

Required :

5+ years finance or project accounting experience; tradeshow / event experience strongly preferred

Associate degree in business or related field (Bachelor’s preferred)

Strong financial acumen with AR / AP, cost control, and forecasting

Proficiency with accounting / ERP systems (Foundation, Exhibit Force)

Excellent organizational and client-facing communication skills

Ability to lift 50lbs

Preferred :

10 years of tradeshow management or financial oversight experience

Certified Trade Show Marketing (CTSM) credential

Strong presentation and reporting skills for internal / external stakeholders

Accountability Framework

The TFS is accountable for ensuring financial integrity and client confidence in RGI’s tradeshow projects. Success is measured by accurate estimates, proactive risk management, healthy cash flow, and alignment with RGI’s “On Time, On Target, On Budget, With No Unpleasant Surprises” promise.

About RGI Creative

RGI Creative is a multidisciplinary design-build firm specializing in immersive exhibits, events, and environments. With over four decades of experience, we combine storytelling, technology, and craft to transform space into meaningful experience. Our team of creatives, engineers, and fabricators work under one roof to build projects that inspire, educate, and endure. At RGI, we lead with empathy, design with purpose, and deliver with precision.