Office Coordinator

Job Description

Job Description

Job overview

Performs a full range of administrative support duties, including cashier (if applicable), balancing cash receipts, preparing bank deposits, Farm Plan, and credit card receivable.

Responsibilities

• Sales Responsibilities
• Scan documents and load them into Sales Workflow.
• Run cards and complete customer signatures for sales.
• Utilizing checklist, verify that all sales documents are included in each deal.
• Complete and mail monthly thank you notes to customers.
• Aftermarket Responsibilities
• Assist the Support Center with making monthly customer calls for the Internal and SATISFYD Surveys.
• Provide backup and support for Parts and Service on an as needed basis.
• Job Trainer for any new office coordinators.
• Receives and refers visitors and telephone callers, ensuring these individuals are directed to the proper parties within the dealership or delegates this duty to another when needed.
• Prepares bank deposits and balances cash receipts, Farm Plan and credit cards.
• Distribute all inter / intra company mail.
• Monitor and stock office, cleaning, and vendor supplies.
• Provide invoices, reports, or other documents as needed for sales, parts, or service department.
• Maintain office equipment in working condition.
• Maintain petty cash records.
• Support management in the pursuit of corporate policies, plans, goals, and long-term objectives.
• Foster a great place to work environment, encouraging accountability, open communication, teamwork, and a commitment to serving the customer.
• Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook.
• Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service.
• Ensure that company’s reputation and image in the community is consistent with Hutson Inc. Core Values

Qualifications

Additional requirements

Benefits

Working Conditions