Finance & Accounting Coordinator

Aspen Careers, LLC has been assisting individuals with their career moves in the legal industry for over 20 years. Put our experience to work for you!

Finance & Accounting Coordinator – An Exciting Career Opportunity!

Aspen Careers is partnering with a well-established legal firm to find a detail-oriented and highly organized Finance & Accounting Specialist to join their collaborative finance team in Columbus, Ohio .

As the Finance & Accounting Coordinator, you will play a crucial role in managing the financial operations of the firm, ensuring accuracy and compliance. You will be responsible for a variety of accounting tasks specific to a law practice, providing essential support to the firm's attorneys and legal staff.

Key Responsibilities

Prepare, review, and reconcile client invoices for legal services and disbursements.

Process vendor invoices and manage timely accounts payable.

Track client payments, outstanding balances, and generate aging reports.

Enter attorney time and expenses into billing software (e.g., Timeslips).

Reconcile bank accounts and credit card statements monthly.

Monitor trust account transactions and handle retainer payments.

Maintain accurate financial records in compliance with legal and ethical standards.

Communicate with attorneys, paralegals, and clients regarding billing inquiries.

Assist with tax preparation tasks (e.g., CAT reports, 1099 forms, vendor setup).

Support additional administrative and financial operations as needed.

Required Qualifications

Three + years in a bookkeeping or accounting role.

Strong working knowledge of QuickBooks and Microsoft Office (especially Excel). Experience with Timeslips or a legal billing software is a plus.

Experience handling trust accounts, retainers, and client-specific billing guidelines.

Familiarity with legal terminology and confidentiality standards.

High attention to detail and excellent time management skills.

Preferred Qualifications

Knowledge of state-specific tax and billing compliance (e.g., CAT reporting).

Experience working with 1099 processing and vendor onboarding.

Comfortable working with both digital and paper documentation workflows.

The Ideal Candidate Profile :

Must have a Bachelor's degree in Accounting, Finance, or a related field. MBA Preferred

Proven experience (2-5 years) in an accounting support role.

Solid understanding of basic accounting principles and practices.

Proficiency in Microsoft Office Suite, particularly Excel (including formulas, data manipulation, etc.).

Experience with accounting software (e.g., QuickBooks).

Exceptional attention to detail and accuracy.

Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.

Excellent communication (both written and verbal) and interpersonal skills.

Ability to maintain confidentiality and handle sensitive information with discretion.

A proactive and problem-solving attitude.

Ability to work independently and as part of a team.