Accounts Receivable Clerk

JOB DESCRIPTION

Job Title: Accounts Receivable Clerk

Department: Accounting

Reports To: Accounts Receivable Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Duties and responsibilities include, but are not limited to:

• Job Costing – accurately assigning cost to specific AC, Trip or project
• Responsible for verifying approvals and coding of invoices with appropriate GL account numbers and departments. Responsible for accuracy of all AR reports
• Compiles and maintains accounts receivable records
• Prepare invoices for sales/services rendered
• Review all invoices for appropriate documentation and approval prior to remittance, research and resolve discrepancies and issues, issue invoices to customer’s
• Verify flight data or services/confirmation of receipt of flight data or services
• Confirm prices and quantity to customer invoices
• Coordinate with customer regarding invoicing and payment inquiries and discrepancies
• Reconcile customer statements, research and correct discrepancies, maintain customer files and excellent supplier relationships
• Audit and sign off on all AR Invoices being processed to verify proper coding
• Ensure compliance with all A/R processes and procedures, including documenting and maintaining all manuals as needed
• Bank Reconciliations / Customer Account Reconciliations
• Collection of accounts
• Assist with month end close as required and preparing monthly A/R accrual
• Ensure excellent communication with both internal and external customers, submit proposals to management for process improvement solutions and ad-hoc reporting as needed
• Assist with other projects as needed or as assigned by manager
• Other responsibilities as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the position requires the following:

• Ability to maintain confidential information
• Strong organizational, interpersonal and communication skills
• Strong analytical and computer skills
• Ability to work in a fast-paced environment and handle a high volume of work and meet deadlines
• Ability to handle multiple projects and competing priorities at once
• Overall understanding of full cycle Accounting processes

EDUCATION and/or EXPERIENCE:

• High School diploma or equivalent required
• College degree with accounting coursework preferred
• Minimum three (3) to five (5) years Accounting Experience required
• Computer literate with MS Office Package
• Excellent communication, organizational and time management skills required
• Proven ability to interface with employees, suppliers, and management teams
• Demonstrates consistency in values, principles and work ethic

LANGUAGE SKILLS:

Ability to read, write and understand spoken and written English and write routine reports and correspondence.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to reach with hands and arms, stand; walk; talk or hear; and use hands to finger, handle, feel or operate objects, tools, or controls. The employee is occasionally required to sit; climb or balance; lift, stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move more than 20 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office setting low to moderate noise.