Executive Assistant to the CEO

Executive Assistant To The CEO

IOG, is a technology company focused on Blockchain research and development. We are renowned for our scientific approach to blockchain development, emphasizing peer-reviewed research and formal methods to ensure security, scalability, and sustainability. Our projects include decentralized finance (DeFi), governance, and identity management, aiming to advance the capabilities and adoption of blockchain technology globally.

We invest in the unknown, applying our curiosity and desire for positive change to everything we do. By fueling creativity, innovation, and progress within our teams, our products and services are designed for people to be fearless, to be changemakers.

What The Role Involves:

As Executive Assistant to the CEO, you are responsible for effectively planning, prioritizing, communicating and executing administrative tasks in a timely manner. You will be highly organized, disciplined and motivated to keep pace with the team's activities. Discretion and confidentiality are essential qualities within this role.

Organize, manage and maintain calendars of the CEO as requested; attending regular meetings to discuss priorities

Manage all business travel arrangements and accommodation requirements for the CEO, working with the Travel and Events teams and being mindful of potential security issues

Manage expenses for the CEO utilizing the Company online system, Concur

Build strong relationships with other colleagues and staff across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed

Keeping documents and communication between the Leadership team organized, confidential, and available when needed utilizing Google Drive, Slack, Jira, Confluence, etc.

Travel extensively with the CEO, providing consistent support across multiple locations and time zones

Coordinate with security team to ensure smooth travel operations

Handle sensitive communications and maintain strict confidentiality

Support preparation for speaking engagements and public appearances

Coordinate with family office staff to ensure seamless support coverage

Assist with personal task management and logistics as needed

Arrange all meetings, including but not limited to: weekly meetings, PI Planning meetings, offsite meetings (including with external parties), regular 1:1 meetings, and any other meetings as appropriate

Build strong relationships with various internal and external stakeholders across the business, to achieve the above

Provide support to the CEO & Leadership Team with company wide projects in line with the Company strategy

Maintain project plans and assist the Head of Operations in tracking ongoing achievement of plans, recording key milestones

Liaise with task owners on an ongoing basis to obtain status reports

Any other tasks or activities as and when required