Executive Assistant / Office Manager

Office Manager / Executive Assistant

This is a dynamic role within the office for a growing software company.  Your role will be essential to the organization and provide extensive opportunities for growth within the front office.  This role is full time with excellent benefits and environment.

Key Responsibilities :

• Maintains strict confidentiality and uses a high degree of discretion in matters pertaining to the Office.
• Handles all internal and external interactions with professionalism.
• Provides sophisticated calendar management including meeting request attendee tracking, agenda preparation and communicating objective intent.
• Prioritizes meeting requests, while troubleshooting calendar conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements within the office.
• Administers correspondence and prioritizes email for CEO and ensures timely responses to all inquiries.
• Prepares meetings, coordinates meals, reserves conference rooms, sets up projector or video conferencing units, and insures prompt attendance by participants and the CEO.
• Manage and tune a ~10,000 person biller database within Excel
• Takes notes and distributes meeting minutes and agendas as required.
• Successfully manage and coordinate efforts under pressure and in response to deadlines.
• Intermittent travel up to 25% (???)

Abilities :

Please contact Lane Peercy with your interest.