Procurement Assistant

Job Title : Accounting Assistant - ProcurementJob Description

Join our team as an Accounting Assistant - Procurement and play a pivotal role in administering corporate indirect programs and supporting procurement processes. You will be responsible for managing diverse programs including ATM and Cash In Transit Service, Small Package Shipping, Printing, Office Supplies, Promotional Items, and Mailing Services. Your expertise will ensure the smooth operation of procurement activities and contract management.

Responsibilities

Administer corporate indirect programs such as ATM and Cash In Transit Service, Small Package Shipping, Printing, Office Supplies, Promotional Items, and Mailing Services.

Manage subscriptions by handling new user requests, providing login assistance, managing invoicing processes, and supporting renewal activities.

Oversee the Procurement Help inbox, ensuring timely and professional responses to internal customer inquiries.

Track and document interactions and resolutions using the FreshDesk tool.

Collaborate with other departments to resolve procurement-related issues efficiently.

Provide regular updates to the Procurement Management team on additional administrative projects.

Support the local procurement team with administrative tasks.

Maintain accurate contract data in procurement systems and support contract lifecycle activities.

Assist with document preparation, formatting, and tracking pending approvals.

Organize and maintain contract-related records for easy access.

Essential Skills

3–5 years of experience in customer service or contract administration roles.

Proficiency in Microsoft Office.

Experience working with Coupa.

Proficient communication skills, both verbal and written.

Ability to work independently.

Understanding and practice of continuous quality improvement.

Strong problem-solving skills.

Strong communication and organizational skills.

Accountability and responsibility for actions.

Teamwork promotion.

Additional Skills & Qualifications

Experience with SAP and Contract Management tools (preferred).

Experience with reporting tools such as PowerBI (preferred).

Work Environment

This is a 100% remote position, allowing you the flexibility to work from your preferred location.

Job Type & Location

This is a Contract position based out of IRVING, TX.

Pay and Benefits

The pay range for this position is $20.00 - $25.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in IRVING,TX.

Application Deadline

This position is anticipated to close on Nov 30, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.