Courtroom Clerk Supervisor
Under direction, plans, assigns, supervises, reviews and evaluates the work of Courtroom Clerks in either a civil or criminal court setting; establishes consistent procedures and trains courtroom staff; performs the full range of duties of a Courtroom Clerk for civil, criminal, family law, probate, juvenile and small claims cases as necessary, and performs related work as required. As a working manager this position requires a high level of technical skills to be able to perform the work of those supervised when necessary combined with a high level of verbal and written communication skills, interpersonal skills, and professionalism to achieve excellent team work and customer service.
Duties include :
- Planning, assigning, supervising, coordinating, reviewing and evaluating the work of Courtroom Clerks; ensuring adequate coverage for all courtroom activities and functions.
- Training staff in work procedures; answering questions and making procedure and policy interpretations regarding work processes and the application of laws and regulations.
- Participating in employment selection decisions; recommending and administering discipline as required.
- Monitoring changes in laws, policies and procedures that impact the work; recommending procedural improvements and implementing them after approval.
- Developing procedures and work standards for court support staff; ensuring that work is performed in a consistent manner.
- Answering complex and difficult legal or procedural questions related to courtroom operations; advising attorneys, government agencies and the general public regarding the status of legal cases; applying court policy to resolve conflicts with others.
- Acting as liaison for assigned judicial function with other units within the Court and other agencies as appropriate.
- Performing the full range of Courtroom Clerk functions, including but not limited to : attending court sessions, taking notes regarding proceedings; preparing minute orders and other court documents; preparing or answering correspondence related to court procedures and disposition of cases; preparing and issuing bench warrants; maintaining records of hearing dates and continuances; consulting with attorneys and the court on changes in court calendar dates; calendaring court activities; entering specified information and summaries of proceedings into various automated systems; maintaining court case records and supportive documentation for judges; receiving, marking, and maintaining records and assuming custody of evidence and exhibits; reviewing written orders from attorneys for proper format and content prior to their presentation for judge's signature.
- Conducting a variety of special operational projects; preparing reports and making recommendations for procedural recommendations and implementing them after approval.
Desirable qualifications include : education and experience in a court or judicial system environment, preferably with at least 1 years as a Courtroom Clerk or work which will have provided a knowledge of courtroom and judicial support policies and procedures. Some supervisory experience preferred.