Senior Clerk - County Clerk - Courts Division

Senior Clerk

The Senior Clerk performs specialized administrative and clerical work for the department of assignment. Work involves receiving and responding to non-routine situations and handling in accordance with procedures and guidelines established. This position is responsible for troubleshooting and evaluating current office procedures for efficient alternatives and coordinating office activities with other county offices, departments, and / or elected officials as necessary. This position is also responsible for considerable public contact in answering inquiries and providing information as well as processing a variety of complex paperwork.

Examples of duties include scheduling meetings and appointments on behalf of office staff; preparing agendas and related memoranda to notify participants. Performing research and compiling data for special projects or reports, ensuring completion by specified deadlines and in accordance with outlined objectives and goals. Creating and maintaining files and records related to the department. Preparing office correspondence on behalf of office staff; assuming responsibility for accuracy and professionalism. Receiving, processing, and distributing mail to appropriate department or employee.

Receiving inquiries by phone and / or in person and responding in accordance with department policy and procedure; screening calls as necessary. Maintaining office supply inventories, coordinating with each department supervisor and preparing the necessary paperwork.

Regular and punctual attendance is required. Supervising deputy-level clerks, providing clerical assistance on court days and during peak business times. Providing executive assistance and support to the County Clerk; prioritizing incoming information and serving as a clearinghouse for correspondence.

Making travel arrangements and coordinating all travel plans for elected officials and staff; completing all details relating to registration; coordinating with Auditor's Office to ensure all payments are made in advance of conferences, including all travel-related accommodations.

Assisting the public with background searches as necessary; providing copies of legal documents from criminal case files. Calculating and posting payments for fines and court costs; processing and tracking cash bonds and cash bond checks; refunding cash bond money after the resolution of criminal cases; maintaining related spreadsheets to track payments.

Coordinating and educating the public on the initial steps of the local option elections. Receiving, reviewing, and processing legal paperwork, court motions and orders, and expunction orders from multiple sources as necessary. Balancing assigned cash drawer as necessary; completing deposits as necessary. Performing other related duties as required.

Minimum qualifications include a high school diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required. Completion of some college-level coursework is preferred.