Receptionist

Job Description

Job Description

MacKay & Somps  is seeking an experienced  Receptionist  for our  Roseville, CA  office. We encourage candidates with 3+ years of experience to apply. Prior work experience in the professional services industry, particularly with an AEC firm, is preferred but not required. Candidates must be authorized to work in the United States, have a high school diploma, possess a valid California driver’s license and be capable of working in the office Monday through Friday from 8 : 00 am to 5 : 00 pm.

We welcome qualified candidates with a strong work ethic to apply using the “Apply” link or by emailing their resume to opportunities@msce.com.

Position Overview

Under the direction of the Operations Manager, the Receptionist will work in a team environment to provide general administrative support to the office. Responsibilities may include, but are not limited to :

Answering phone calls in a pleasant and friendly manner and transferring calls to office staff

Greeting office guests and creating a positive first impression

Maintaining and organizing the front office

Performing clerical tasks (document management, scanning, filing, etc.)

Conducting deliveries and pickups

Managing office calendars and scheduling meetings

Assisting with meeting room preparation and providing meeting support

Assisting with timesheet validation

Handling incoming and outgoing mail

Monitoring inventory, ordering, picking up and stocking office and kitchen supplies

Assisting with office social events including organizing, pick up, set up, and clean up

Providing general administrative support as requested

Skills & Experience

We are looking for a candidate with :

A professional and friendly demeanor when interacting with staff, clients, and guests

Strong written and verbal communication skills

Excellent customer service and multitasking skills

Proficiency in Microsoft Office including Teams, Word, Excel and Outlook calendar functions

Strong attention to detail, including proofreading and document formatting

Willingness to learn the “MacKay & Somps way"

The ability to handle confidential information with discretion

Excellent time management and the ability to prioritize tasks effectively

Strong relationship-building skills with both internal teams, clients, vendors, etc.

The ability to lift up to 30 pounds to assist with stocking office supplies

AEC industry experience (preferred but not mandatory)

Software Used in This Role

Familiarity with the following software is beneficial :

Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)

PBX Teams Telephone System

Adobe Acrobat & Bluebeam Revu

Unanet A / E

We value candidates that fit with our culture of strong work ethic and team camaraderie. Highly proficient candidates with proven experience who thrive in a team-oriented, client driven work environment are strongly encouraged to apply.

If you are interested in applying to MacKay & Somps and need a reasonable accommodation to do so, or would like to apply for general consideration, please contact  opportunities@msce.com  or 925-416-1790.

Must be authorized to work in the United States.

For a complete listing of all our openings, please visit our careers webpage :   https : / / msce.com / careers /

No recruiters please.

About MacKay & Somps

Few engineering firms match our track record in California. We are one of the largest and most successful privately held civil engineering firms in NorCal, with offices in Pleasanton (SF Bay Area) and Roseville (Sacramento Valley). Consistently listed in the top 500 design firms in the US by the ENR as we successfully integrate engineering, planning, and surveying expertise to get projects built efficiently and cost effectively. Founded in 1953, MacKay & Somps helped drive growth in Northern California after World War II and we continue that same energy today. Our multi-disciplinary teams provide services from entitlements through construction.

MacKay & Somps is an equal opportunity employer.

Benefits

MacKay & Somps’ goal is to maintain a satisfied and productive team of employees. The keys to reaching that goal are effective leadership, competitive wages and benefits, and close attention to personnel matters.

MacKay & Somps offers an excellent compensation and benefits package which includes :

• Competitive salary,
• Generous bonus structure,
• Profit sharing trust / 401(k) plan,
• Student Loan Paydown program and tuition assistance,
• Excellent medical, vision, and dental plans with Company contributions to a health savings account,
• Life, AD&D, LTD / STD insurance,
• Wellness Reimbursement Program
• and more!

MacKay & Somps also offers flexible work schedules and an active, high energy work environment with periodic Friday barbeques / lunch gatherings. The company hosts a holiday lunch and an annual companywide dinner party along with other social activities throughout the year. If you are interested in applying to MacKay & Somps and need a reasonable accommodation to do so or would like to apply to our company for general consideration, please contact  opportunities@msce.com.

Notice to Applicants

MacKay & Somps Civil Engineers, Inc. (the Company) collects certain personal information about you. This notice describes the categories of personal information about you. This notice describes the categories of personal information the Company collects and the purposes for which they are used in accordance with the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).

The law provides California applicants and employees with certain rights with respect to the personal information collected from them, including the rights : to delete personal information; to correct inaccurate personal information; to access personal information; to know what personal information is sold or shared and to whom; to opt out of selling or sharing of personal information; to limit use and disclosure of sensitive personal information; and not to be discriminated or retaliated against for exercising rights under the law.

The personal information we collect as part of our application process as presented to us either solicited or unsolicited, intentionally or unintentionally, on a resume, in an email, or in another submitted form includes, but is not limited to : identifiers; name; signature; address; telephone number; email address; education and employment history; characteristics of protected classifications such as age, marital status, gender, sex, race, color, disability, citizenship, primary language, immigration status, military / veteran status, etc.; and inferences drawn from any of the personal and sensitive information listed.

The Company collects information about you from you; prior employers, references, recruiters, and job-related social media platforms; and third-party companies related to an open job posting.

During the recruitment process, the Company uses your personal information strictly for recruitment purposes only. In the event of a presented and accepted offer, applications will be kept as part of the candidate's personnel record. For purposes of the CCPA / CPRA, the Company does not sell or share the personal information or sensitive personal information of job applicants or employees.

The Company retains the information it receives about you for a period of ten years, unless a shorter or longer period is required by California or federal law.

For inquiries or to submit requests for information, deletion, or correction, or to request a copy of the Company’s privacy policy, please contact :

MacKay & Somps Administrative Services

5142 Franklin Drive, Suite C

Pleasanton, CA 94588

925-416-1790

adser@msce.com

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.