Facilities Manager

XYZ is more than just a place to work. It's an organization that values creativity, innovative thinking and diversity. We offer a great opportunity to work alongside highly intelligent and motivated people in a dynamic environment. XYZ is proud to be an Equal Opportunity Employer, M / F / D / V.

JOB SCOPE :

Administer the day-to-day affairs of the assigned portfolio of real estate assets. Responsible for property operations and asset management services for a mix of multifamily, office, and retail for a Santa Monica-based office. This position will be responsible for managing a property management team of six.

MAJOR JOB DUTIES :

To perform this job successfully, an individual must be able to perform each major duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Update and file all documents for vendors and tenants
• Address and resolve residents' questions, concerns, and complaints in a timely manner.
• Oversee the timely and successful completion of maintenance requests and escalate issues to the appropriate management staff.
• Prepare weekly comps for all vacant units.
• Type general correspondence and memos
• Create and maintain various filing systems in an accurate and organized matter
• Assist with the coordination of tenant move-ins and move-outs
• Distribute information to tenants, staff, building contractors, etc.
• Maintain occupancy and delinquency rates
• Reviewing applications, new leases, and tenant notices (three-day)
• Greet prospective tenants and tour available units when needed
• Conduct physical property inspections for safety, soundness, and cosmetic property inspections a minimum of one time per week (unless directed otherwise) for assigned portfolio.
• Consistently ensure pristine property curb appeal for assigned portfolio.
• Conduct monthly property vacancy inspections, ensuring all vacancies are free of any dirt / debris / hazards (ex. door sweep dirt, water leaks, broken locks / windows / forced entry)
• Responsible for weekly meeting minutes
• Weekend availability to take care of maintenance requests
• Other duties as assigned

QUALIFICATIONS : MINIMUM EDUCATION :

BA in Business Administration, Real Estate, or other related field and / or one (1) year of property management experience.

MINIMUM EXPERIENCE AND SKILLS :

Excellent communication skills

Excellent customer service skills

Strong attention to detail

Self-starter with a can-do attitude

Experience managing a team

Proficient in Microsoft Office Suite

Working knowledge of AppFolio management software preferred

Knowledge of City of Santa Monica rent control rules and regulations preferred

Must have and maintain a valid California driver's license and auto insurance at all times and have the availability of an insured vehicle to travel within the organization's service area

Travel Requirements :

Travel between local rental properties, as needed

Salary Range : 100,000.00 - 120,000.00

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