Workforce Development Contract & Budget Specialist

Workforce Development Contract & Budget Specialist

Some of what you'll be doing : As a Workforce Development Contract & Budget Specialist, you will provide administrative support and process management for all aspects related to service contracts and departmental budgeting. You will provide administrative oversight of all contracts, including Service Agreements (SAs), Service Directives (SDs), amendments, and modifications, serving the Workforce Development team. You will oversee the invoice payment process, ensuring timely approval, proper documentation, and accurate tracking of invoice amounts. You will also work directly with consultants, community partners and Finance & Budget Department to identify and resolve any invoice discrepancies. You will track contract spending and develop a monthly variance report to keep Program Managers and the Workforce Development Director informed of expenditure rates and ensure that funding limits are not exceeded. You will lead the development and implementation of contract management improvements, such as the development of procedures and training materials as well as supporting Program Managers with implementation of contract monitoring plans. You will manage, coordinate, and prepare the Workforce Development annual budgetconducting necessary research, analysis, and calculationsunder the guidance of department leadership and in partnership with the Finance & Budget Department. You will develop and provide reports on all activities related to contract administration and budget management.

Who you are : Experienced You have two (2) years of experience in grants and / or contracts, and budget administration. Desired We hope you have experience with public agency and / or non-profit administration including experience delivering services to or in partnership with community-based organizations. Additionally, we also hope you have experience in databases such as PeopleSoft, payment software, contract management software or similar platforms. Committed to Equity You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. Proficient You have knowledge of budgeting, procurement, reporting, and contracting processes. You are skilled in project management, critical and creative thinking, problem-solving, and effective communication. Additionally, you are a self-starter who can take initiative while effectively following direction to achieve goals in collaboration with others. Efficient Communicator You possess excellent written and verbal communication skills, and can demonstrate the ability to work with a wide range of individuals including senior leadership, program staff, community partners, finance team, etc. Highly Organized & Analytical You have excellent organizational, time management, and analytical skills, supported by strong research and critical thinking capabilities. Technically Skilled - You are proficient in Microsoft Excel, PowerPoint, Word, and search engines.

What else you need to know : Work Schedule Your normal work schedule will be Monday Friday, 8 : 00 a.m. to 5 : 00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies. Work Environment - This work will take place in a hybrid / in-office setting at Management's discretion. Washington State Residency Requirement Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. Overtime Eligible You are eligible for overtime pay in this role.

The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port's mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle's website. If the position is represented by a union, please refer to the Collective Bargaining Agreement or contact the appropriate Union Representative for specific information related to benefits and eligibility.

Healthcare Medical, Dental, and Vision Care with options that work for you and your family. Paid Vacation Just about four weeks per year that increases with tenure to rest and rejuvenate. Paid Sick Leave At least one hour of sick leave for every 40 hours worked. Holidays More than ten days per year to celebrate with family and friends away from work. Pension / Retirement Plans A pension and additional savings plans to prepare for your future after the Port. Getting to Work From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid. Parental Leave Six weeks of paid leave to spend with new additions to your immediate family. Development From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. Equity, Diversity, and Inclusion The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees regardless of race, gender, and other identities succeed and reach their fullest potential. Work-Life Balance We provide the resources to help you create habits to be healthy and balanced. Mission Driven We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Location : Downtown Seattle Organization : Workforce Development Employee Status : Regular Schedule : Full-time Posting Expires : Dec 1, 2025, 11 : 59 : 00 PM Minimum Salary : 41.35 Midpoint Salary : 55.94 Req ID : 003806 The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances.