DOS - Regulatory Specialist III - 45001104

DOS - Regulatory Specialist III - 45001104

This is a professional position within the Division of Elections, Bureau of Election Records (BER) Audit Section performing highly technical and complex data and accounting analysis of campaign treasurer's finance reports. This position determines the accuracy and completeness of filings, evaluates data for statutory compliance, and prepares and issues audit reports within established time frames that incorporate audit error findings and proposed solutions. This position requires sound, independent judgment regarding Florida's election processes in accordance with Chapters 99-106, F.S., and Section 1S-2, F.A.C., and is responsible for, including but not limited to, the following duties : Reviews campaign treasurer's finance reports filed by candidates, committees and political party entities for statutory compliance and completeness. Determines compliance with Florida's campaign finance and reporting regulations and prepares and issues intricate completion and compliance audit reports within established time frames that incorporate audit findings and recommendations. Monitors audits to ensure completion and compliance is met. Where candidates, committees and party entities are found to be non-compliant, prepares and submits final notices which may result in the issuance of legal documents. Drafts referrals to the Florida Election Commission, notices of committee cancellations, and final orders cancelling committee registrations. As requested, assists audit team supervisor and Regulatory Analyst III audit section position to prepare training materials for Audit Section staff training. Provides direction and guidance to candidates, committees, and party entities, answering questions from the public on how to amend reports filed in the division's Electronic Filing System (EFS), and communicating accounting data and technical subject matter to non-technical audiences by giving step-by-step guidance for needed corrections. Works with and maintains confidential information. Accurately updates all databases used to establish accounts and to process and track various data maintained by BER. Researches BER's multiple databases and imaging system to gather decision-making information for purposes of resolving campaign account and / or legislative office account reporting issues. Effectively handles queries in person, in writing and by telephone related to campaign finance and report filings. Effectively communicates with candidates, sitting officials, and committee officers regarding registration documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting. Accurately documents communications as required in BER databases. Conducts detailed reviews of campaign finance documentation from eligible candidates to determine valid contributions for Public Campaign Finance (Matching Funds). Participates in BER's candidate qualifying. Performs other work-related duties as assigned.

Knowledge of methods used to compile and analyze data Ability to understand, follow and communicate clearly and concisely, both orally and in writing, accounting data and technical subject matter to non-technical audiences Ability to understand, interpret and apply laws, rules, regulations, policies, and procedures Knowledge of auditing principles Ability to review information for statutory compliance Ability to accurately prepare records, reports and documents listing campaign accounting and reporting errors, and meet established deadlines Ability to use programs in the Microsoft Office Suite of programs and learn new office equipment technologies Ability to learn new policies, procedures and guidelines established by the division and BER Excellent customer service skills and organizational skills The ability to multi-task Ability to prepare correspondence and administrative reports Ability to work independently and within a team Ability to work weekends, holidays, and extended hours as needed, with short notice.